Policy on Circulation

Borrowing materials

The Library encourages each customer to carry his or her library card and to present it when ready to check out materials. Widespread use of the library card speeds up service for all through use of the Library’s barcode scanning equipment and its automated circulation computers.

We recognize that a customer will at times forget to bring his or her card when visiting the Library.

On these occasions, a Library staff member may look up the customer’s borrower record if he or she can correctly state his or her street address or phone number of record. If the stated address or phone number do not match those that the library has on record, the customer may present one form of identification from the Library’s list of acceptable documents for proving identity. Once the customer has proven his or her identity using either of the methods listed in this section, a Library Staff member may look up his or her borrower record and proceed to check out materials. If the patron is a child and is unable to correctly state his street address or phone number of record, library staff may offer to telephone a family member who may vouch for the child’s identity.

Length of loans

Materials are loaned for periods of time deemed appropriate by the librarian. Such procedures facilitate the best use of Library materials for all concerned. A maximum of 20 items may be checked out at one time, including up to six DVDs or videos. Checkout periods are set as follows:

  • Overnight Checkout: Miscellaneous equipment.
  • One-week Checkout: Cake pans.
  • Seven-day Checkout: Movies, videogames. Movies are due back anytime before the Library closes on the day they are due.
  • Three-week Checkout: Books, audiobooks, magazines, puppets, puzzles, games, toys, CD players and cameras.

Film Circulation

  • Any persons with a library card in good standing may borrow DVDs or videogames.
  • DVDs and videogames circulate for a seven-day period.
  • Patrons are charged no fee for the seven-day checkout period.
  • A patron may have up to six DVDs at one time, and one videogame.
  • DVDs may be reserved up to two weeks in advance.

Overdue Procedure:

Procedures concerning overdue materials are as follows:

Print

  • First notice for print items will be sent one day after the item is overdue.
  • A bill for replacement costs plus fines will be sent when an item is 30 days overdue.
  • The amount owed in replacement costs and fines will be noted in a message on patron’s record and their status will be changed to restricted (disallowing further borrowing activity).
  • If the billing letter is not returned, the transaction may be turned over to the police for resolution for items overdue in excess of 60 days.
  • The item will be declared lost and considered for replacement after 60 days.
  • A lost file, including patron’s name, will be kept for reference. Damaged items that have been returned will be kept for one year.
  • Patron’s Library privileges will be suspended until the matter is resolved.

DVDs, Videos and Playstation or Wii Games

  • A first overdue notice will be sent for DVDs, videos and Playstation or Wii games when the material is one day overdue.
  • The amount owed in replacement costs and fines will be noted in a message on patron’s record and their status will be changed to restricted (disallowing further borrowing activity).
  • A billing letter will be sent for DVDs and videogames when the material is 30 days overdue.
  • If the billing letter is not returned, the transaction may be turned over to the police for resolution for items overdue in excess of 60 days.
  • If no response from the police intervention, a certified letter will be sent that must be signed for or picked up. If that letter is returned, the matter may be turned over to the County/City attorney.
  • The item will be declared lost and considered for replacement after 60 days.
  • A lost file, including patron’s name, will be kept for reference. Damaged items that have been returned will be kept for one year.
  • Patron’s Library privileges will be suspended until the matter is resolved.

Fines and charges

Fines

  • All non-video library items: 10 cents per item per library business day overdue. Although there is a grace period of seven library business days, if the materials are not returned within that period, the daily fine will be charged retroactively. Maximum fine of $2.00 per item.
  • Patrons with fines in excess of $1.00 may not check out any materials. Patrons with fines or other charges in excess of $15.00 may not use any library resources including the Internet workstations.
  • Videocassettes / DVDs / Videogames: $1.50 per item per library business day overdue up to a maximum of $4.50. No grace period. No maximum. Patrons will be charged for replacement of lost or missing packaging material. Movies and videogames can be checked out for one week (7 days). Due to a longer check out period there will be no renewals on movies/videogames. Movies/videogames are due back any time before the library closes on the day they are due. If DVDs/videogames are not returned on time there is a fine of $1.50 per item per day.
  • Fine Exemptions: Current library staff members and members of their immediate families are exempt from overdue fines. They are not exempt from paying charges for lost or damaged library materials.

Charges

  • Overhead projector: Charge of $3.00 per night for use of the overhead projector.
  • Digital Projector: Charge of $25.00 per 24 hour period for use off premises, plus a $50 deposit refundable upon return of the projector in good working condition and with all components intact.
  • Easel, with or without whiteboard: Charge of $2.00 per 24 hour period for use off premises.
  • Replacement Library Cards:  Patrons are responsible for any items checked out on their Library card.  The Library should be notified immediately of a lost or stolen card.  Replacement card charge is $2.00.

Lost or damaged materials

The Library System tries to provide, on a cost-effective basis, materials that fulfill the individual needs of Library patrons.  When Library materials are lost or severely damaged, they cannot be used by others.  The patron on whose card they were checked out must pay to have them replaced.

For each lost or damaged Library item, the responsible patron will pay a material replacement fee, any outstanding fine. A patron who has paid for a damaged item may elect to keep it. Items will be held for a maximum of two weeks after being paid for to allow for orderly withdrawal from our systems. A receipt is issued upon payment of the charge for a lost item.  Paid fines and paid lost items are non-refundable.

If a current retail price for a new copy of the lost or damaged item can be found in a standard source, that price will be the material replacement fee.  Standard sources for such prices include but are not limited to Books In Print, Amazon, and the inventory list of the Library’s primary book supplier, Baker & Taylor. If the item is out of print or no longer available for purchase, the selector responsible for choosing Library materials similar to the item lost or damaged will choose a comparable item as a replacement.  Replacement items will be comparable in subject and price to the lost or damaged item. For magazines, the current cover price of a new copy of the lost or damaged magazine will be the material replacement fee. For equipment, the retail price of a comparable piece of equipment will be the material replacement fee. For cake pans, the retail price of the same or a comparable pan will be the material replacement fee.

(Revised 12/2/03)

(Revised 10/10/06)

(Revised 10/2/07)

(Revised 12/4/2007)

(Revised April 7, 2009)

(Revised June 2, 2009)

(Revised August 3, 2010)

(Revised 7/5/11)

(Revised 11/1/11)

(Revised 09/09/14)

(Revised 01/06/15)
(Revised 06/02/15)

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