Please review these documents before the special meeting of the Northeast Library System on October 9 at 4:30pm during the NLA/NSLA conference at the Marina Conference Center in South Sioux City.
You do not have to be registered for the conference to attend this meeting. For this meeting, multiple staff from each library are welcome to attend, but each library can only have one vote.
Per legal requirements, you will also be receiving a copy of these documents in the mail.
NELS members have two documents that will be voted on, the Plan of Merger and the Amended Articles of Incorporation.
The NELS board voted to bring both of these documents to a vote by the member libraries. These documents have also been reviewed by an attorney that NELS and Eastern Library System (ELS) have been working with during the reorganization process. ELS will also be conducting a vote on the plan of merger.
NELS needs to vote on the Amended Articles because of the legal process NELS and ELS have chosen to take. The boards of both systems (as well as the seven potential board directors of the new system) see this reorganization as a merger of equals. However, as a practical matter, it is easier legally for one of the Systems to merge into the other, rather than for both to shut down and start over. This will allow the new system to continue under the Northeast System’s 501(c)(3) status without having to re-apply to the IRS for that designation.
If these documents are approved, NELS and ELS will merge into one new system with a new geographical border on January 1, 2015. If the documents are not approved, the systems will continue as they are until December 31, 2014, after which they will no longer receive funding from the Nebraska Library Commission unless another plan can be worked out.
ELS will be absorbed into the NELS, and the NELS will amend its Articles of Incorporation (see above attached document) to include the new territory which will have a new name.
A new 7-member board of directors will take office on Jan 1, 2015, and will govern the Three Rivers Library System. They will establish by-laws providing for the ongoing election of board members. Annual meetings will begin in 2015.
If you have any questions before the special meeting, please email Sarah at firstname.lastname@example.org or call the office at 402-564-1586.