2014 Polk Library Policies

Polk Public Library Policies

Board Statement

The following policies were prepared by the Polk Public Library to serve as a directive to the operating procedures of the library.  The board unanimously adopts the policy statement of the American Library Association, the Library Bill of Rights and the Freedom to Read Statement on book selection and controversial materials.  These objectives and policies will be examined annually and may be revised at any time by action of the board.

GENERAL LIBRARY OBJECTIVES:  The library will maintain a general collection for the varied age groups we serve and/or will be eager to assist in the location of needed materials through outside sources.  We will continue to be the center of recreational reading and programs, the door to children’s learning, technology center for computer use and internet connection, a storage resource for special historical materials that need to be preserved for the community.

 

PUBLIC USE POLICY:

Services will not be denied or abridged because of religious, racial, social, economic, or political status.  All reference and collection materials are free to all.

The reference collection is to remain in the library (they cannot be checked out).  However, copies of information needed may be made at the expense of the patron.

Library cards are to be free to any Polk County resident and to other patrons within the High Plains Community School district.  User cards are numerical, not by name.

We will honour the NebrasKard.

The number of books, DVDs, and/or materials allowed to a patron at any one time may be limited at the discretion of the librarian.   New card holders are limited to 3 items for the first check-out.

The use of the library or its services may be denied temporarily for due cause.  Such cause may be failure to return books after 60 days or to pay penalties, destruction of library property, disturbance of other patrons, or any other objectionable conduct on library premises.

Printed materials may be checked out for 2 weeks with one renewal, either requested in person or by phone.  After the due date a fine of $.25 per week, per item will be assessed.  Materials lost or damaged as to be unfit for further circulation must be paid for by user at replacement value.

DVDs may be checked out for 1 week only.  Fines for overdue DVDs have been set at $1.00 per day.  Damaged DVDs will cost the patron replacement value.

Use of the library for meetings shall be approved by the board.

There shall be no solicitation on library premises.

The only pets allowed are service dogs.

PATRON BEHAVIOR POLICY:

Cell phone use will be kept at a minimum.  If the conversation extends beyond a minute or more, the patron must step outside so that others will not be disturbed.

The librarian has the authority, granted by the board, to ask any individual to exit the premises if deemed they are causing awkwardness, threatening, or disturbing  other patrons.

FEES CHARGED POLICY:

The only charge will be for black and white copies and color copies.  There will be a shipping charge for Inter Loan books.

An activity fee may be charged to cover expenses on any programs or activities offered to the community.

OPEN HOURS POLICY:

Open hours will be set differently for the winter months from summer hours.

The library may be closed for special occasions at the discretion of the Board.

The library will be closed on the following observed holidays: New Years, Memorial Day, Fourth of July, Labour Day, Thanksgiving, and Christmas.

SAFETY AND EMERGENCY PROCEDURE POLICY:

The librarian on duty has the option to close the library if the weather looks threatening or, if the tornado siren has already been sounded, the librarian and any patrons are to go to the women’s restroom, located in the back center of the library.

In case of fire, leave the building and call 911 from another location.

No candles or open flame items are to be lit at any time.

In case of medical emergency, call 911.

In the absence of any local law enforcement, a call to the business next door with the code phrase “This is the library – you may now come in to pick up your book” – should be used to alert that help is needed.

CONFIDENTIALITY OF PATRON LIBRARY RECORDS POLICY:

Definition of patron library records:

Any record, regardless of format, indication which documents or other materials have been loaned to or used by an identifiable individual or group shall be considered patron records.  This will include but not be limited to book cards, electronic circulation records, and computer sign-in sheets.  This will not include records of publicly available information such as telephone numbers and addresses.  Library patrons are identified by number on the library cards for privacy.

 

Disclosure of records:

Patron library records and numbers will not be disclosed to any person except to:

  1. Persons acting within the scope of their duties in the administration of the library.
  2. Persons authorized to inspect such records, in writing, by the individual.  This will include all member of a family listed on a family card.
  3. Persons authorized to inspect records by order of a court of law.

Retention of records:

The Library director shall keep a record of all patrons and their identification numbers.  Records will be destroyed as the Librarian updates the files every two years, if the patron has moved away and no longer uses the library.

Computer sign-in sheets will be destroyed when the sheet is filled.

 

COLLECTION AND PROCUREMENT OF LIBRARY MATERIALS POLICY

Complaint Policy: We request a written complaint concerning reading material to be sent to the library board for discussion and decision on removal or retaining of the material.

Material Policy: We shall accept or keep on shelves divergent views on all subjects, not necessarily in equal numbers.

The board recognizes that no single library can meet all the demands of the community.  Because of this, full advantage will be taken of the inter library loan services available.  The patron is responsible for the ILL fee and the cost of return postage.

The selection and order of fiction and nonfiction will be for general appeal.  In some cases, there may be a wait until books can be obtained at the best rate possible.

Weeding shall be a continuous procedure, along with mending, to keep selections in the best possible condition.

New materials will be classified, catalogued and shelved on a regular basis and a monthly list of new materials will  be printed for patrons.

The front windows shall be used for displays which encourage library use, or for various community groups as approved by the board.

 FINANCE POLICY

The library board establishes this financial policy to ensure fiscal accountability and appropriate use of funds in support of the library’s mission and goals.

The Library Board, under the direction of the library director, shall establish an annual budget and the Library Director shall submit it to the Village Board for inclusion in the Village’s executive budget.

The budget will include but not be limited to expenditures for library materials, professional education, dues and mileage, library supplies, postage, technology and communication, improvements, utilities, and salaries.

The Library Board shall recommend the salary for the library director and library staff.  However, the Village Board shall make the final decision as to salaries for library personnel.

A financial report showing the status of all funds shall be given monthly at the Library Board meeting.  A list of all expenditures will be presented to the Board for review and approval at monthly meetings.

The Library Director will present a final financial report of the current fiscal year to the Village Board at their October meeting.

Donations:

Funds donated may be allocated according to the wishes of the donor to the Polk Public Library or to the Polk Public Library account in the Polk County Foundation.  The Library Director shall determine the disposition of undesignated donations.  All donations to the library shall be subject to the Gifts policy.

Gifts, Bequests, Memorials Policy:

Some materials may not be accepted, e.g. condensed books, pornography, duplicates, and items in poor condition.  Nor will all request or suggestions of titles be purchased.

Gifts: Books and other materials may be received as gifts, with the understanding that such material may be used, stored for future use, sold, discarded or passed on to another library.

Bequests: The patron must be informed of the policy at the time of a bequest that the final decision of the request will be decided by the Library Director.

Memorial Requests:  If materials are donated in the memory of a person, book plates (provided by the library) will be placed on or in each item.

PERSONNEL POLICY

Library Board: The library board shall be organized with 5 members.  A chair leader and secretary shall be selected.  Board members shall serve a term of 5 years.  Two consecutive 5 year terms may be served.  Board members shall be willing to attend most meetings and keep informed on library issues, trends and developments; to attend workshops and training sessions to develop trustee skills, and to be informed of certification and accreditation standards for the library, employees, and the board.

Board Meetings: The board is to meet monthly at a day and time agreeable to members, and is to make an annual report to the village board, keeping it informed of library activities.

Travel Expenses: Board members will be reimbursed fees and mileage to attend meetings for accreditation.

Librarian: The librarian is responsible for fulfilling the purpose of the library, meeting certification and accreditation standards, keeping informed on library trends and developments, attending outside workshops and training sessions.

  1. The librarian shall be familiar with the collection and encourage circulation.
  2. The librarian shall be responsible for notifying board members of meetings and noting any changes.
  3. While attending professional meetings, the current cost per mile shall be paid for travel expenses.  All fees for such meetings will be paid by the library.  If these meetings occur during library hours, the board shall find a replacement.
  4. The librarian will receive the equivalent of 2 weeks vacation with pay each year.  Regular library hours will be arranged by the board.
  5. Librarian must keep NLA membership.  Fee paid by board.

Village Board: Shall receive annual reports of library activities and finances.  The village is responsible for the library building (structure), insurance, utilities, and wages of library personnel.  County board and State Library Commission receive annual reports from library which in return allow the library a stipend in financial support.

Original Policy approved 26 May, 1988

Revised July 1989

January 1992

August 1999

August 2001

October 2002, adopted November 2002

August 2003; adopted September 2003

September 1 2004; adopted October 4 2004

9-19-05; adopted 10-03-05

April 2, 2007

04-16-07

04-07-08

January 2009

August 4, 2014

Board Members:              Chair-Ronda Wood                                          Member-Kris Kealiher

Secretary-Sarah Carlstrom                           Member-Becky Carlstrom

Member-Carol Stevens

Polk Public Library Policies

Board Statement

The following policies were prepared by the Polk Public Library to serve as a directive to the operating procedures of the library.  The board unanimously adopts the policy statement of the American Library Association, the Library Bill of Rights and the Freedom to Read Statement on book selection and controversial materials.  These objectives and policies will be examined annually and may be revised at any time by action of the board.

GENERAL LIBRARY OBJECTIVES:  The library will maintain a general collection for the varied age groups we serve and/or will be eager to assist in the location of needed materials through outside sources.  We will continue to be the center of recreational reading and programs, the door to children’s learning, technology center for computer use and internet connection, a storage resource for special historical materials that need to be preserved for the community.

 

PUBLIC USE POLICY:

Services will not be denied or abridged because of religious, racial, social, economic, or political status.  All reference and collection materials are free to all.

The reference collection is to remain in the library (they cannot be checked out).  However, copies of information needed may be made at the expense of the patron.

Library cards are to be free to any Polk County resident and to other patrons within the High Plains Community School district.  User cards are numerical, not by name.

We will honour the NebrasKard.

The number of books, DVDs, and/or materials allowed to a patron at any one time may be limited at the discretion of the librarian.   New card holders are limited to 3 items for the first check-out.

The use of the library or its services may be denied temporarily for due cause.  Such cause may be failure to return books after 60 days or to pay penalties, destruction of library property, disturbance of other patrons, or any other objectionable conduct on library premises.

Printed materials may be checked out for 2 weeks with one renewal, either requested in person or by phone.  After the due date a fine of $.25 per week, per item will be assessed.  Materials lost or damaged as to be unfit for further circulation must be paid for by user at replacement value.

DVDs may be checked out for 1 week only.  Fines for overdue DVDs have been set at $1.00 per day.  Damaged DVDs will cost the patron replacement value.

Use of the library for meetings shall be approved by the board.

There shall be no solicitation on library premises.

The only pets allowed are service dogs.

PATRON BEHAVIOR POLICY:

Cell phone use will be kept at a minimum.  If the conversation extends beyond a minute or more, the patron must step outside so that others will not be disturbed.

The librarian has the authority, granted by the board, to ask any individual to exit the premises if deemed they are causing awkwardness, threatening, or disturbing  other patrons.

FEES CHARGED POLICY:

The only charge will be for black and white copies and color copies.  There will be a shipping charge for Inter Loan books.

An activity fee may be charged to cover expenses on any programs or activities offered to the community.

OPEN HOURS POLICY:

Open hours will be set differently for the winter months from summer hours.

The library may be closed for special occasions at the discretion of the Board.

The library will be closed on the following observed holidays: New Years, Memorial Day, Fourth of July, Labour Day, Thanksgiving, and Christmas.

SAFETY AND EMERGENCY PROCEDURE POLICY:

The librarian on duty has the option to close the library if the weather looks threatening or, if the tornado siren has already been sounded, the librarian and any patrons are to go to the women’s restroom, located in the back center of the library.

In case of fire, leave the building and call 911 from another location.

No candles or open flame items are to be lit at any time.

In case of medical emergency, call 911.

In the absence of any local law enforcement, a call to the business next door with the code phrase “This is the library – you may now come in to pick up your book” – should be used to alert that help is needed.

CONFIDENTIALITY OF PATRON LIBRARY RECORDS POLICY:

Definition of patron library records:

Any record, regardless of format, indication which documents or other materials have been loaned to or used by an identifiable individual or group shall be considered patron records.  This will include but not be limited to book cards, electronic circulation records, and computer sign-in sheets.  This will not include records of publicly available information such as telephone numbers and addresses.  Library patrons are identified by number on the library cards for privacy.

 

Disclosure of records:

Patron library records and numbers will not be disclosed to any person except to:

  1. Persons acting within the scope of their duties in the administration of the library.
  2. Persons authorized to inspect such records, in writing, by the individual.  This will include all member of a family listed on a family card.
  3. Persons authorized to inspect records by order of a court of law.

Retention of records:

The Library director shall keep a record of all patrons and their identification numbers.  Records will be destroyed as the Librarian updates the files every two years, if the patron has moved away and no longer uses the library.

Computer sign-in sheets will be destroyed when the sheet is filled.

 

COLLECTION AND PROCUREMENT OF LIBRARY MATERIALS POLICY

Complaint Policy: We request a written complaint concerning reading material to be sent to the library board for discussion and decision on removal or retaining of the material.

Material Policy: We shall accept or keep on shelves divergent views on all subjects, not necessarily in equal numbers.

The board recognizes that no single library can meet all the demands of the community.  Because of this, full advantage will be taken of the inter library loan services available.  The patron is responsible for the ILL fee and the cost of return postage.

The selection and order of fiction and nonfiction will be for general appeal.  In some cases, there may be a wait until books can be obtained at the best rate possible.

Weeding shall be a continuous procedure, along with mending, to keep selections in the best possible condition.

New materials will be classified, catalogued and shelved on a regular basis and a monthly list of new materials will  be printed for patrons.

The front windows shall be used for displays which encourage library use, or for various community groups as approved by the board.

 FINANCE POLICY

The library board establishes this financial policy to ensure fiscal accountability and appropriate use of funds in support of the library’s mission and goals.

The Library Board, under the direction of the library director, shall establish an annual budget and the Library Director shall submit it to the Village Board for inclusion in the Village’s executive budget.

The budget will include but not be limited to expenditures for library materials, professional education, dues and mileage, library supplies, postage, technology and communication, improvements, utilities, and salaries.

The Library Board shall recommend the salary for the library director and library staff.  However, the Village Board shall make the final decision as to salaries for library personnel.

A financial report showing the status of all funds shall be given monthly at the Library Board meeting.  A list of all expenditures will be presented to the Board for review and approval at monthly meetings.

The Library Director will present a final financial report of the current fiscal year to the Village Board at their October meeting.

Donations:

Funds donated may be allocated according to the wishes of the donor to the Polk Public Library or to the Polk Public Library account in the Polk County Foundation.  The Library Director shall determine the disposition of undesignated donations.  All donations to the library shall be subject to the Gifts policy.

Gifts, Bequests, Memorials Policy:

Some materials may not be accepted, e.g. condensed books, pornography, duplicates, and items in poor condition.  Nor will all request or suggestions of titles be purchased.

Gifts: Books and other materials may be received as gifts, with the understanding that such material may be used, stored for future use, sold, discarded or passed on to another library.

Bequests: The patron must be informed of the policy at the time of a bequest that the final decision of the request will be decided by the Library Director.

Memorial Requests:  If materials are donated in the memory of a person, book plates (provided by the library) will be placed on or in each item.

PERSONNEL POLICY

Library Board: The library board shall be organized with 5 members.  A chair leader and secretary shall be selected.  Board members shall serve a term of 5 years.  Two consecutive 5 year terms may be served.  Board members shall be willing to attend most meetings and keep informed on library issues, trends and developments; to attend workshops and training sessions to develop trustee skills, and to be informed of certification and accreditation standards for the library, employees, and the board.

Board Meetings: The board is to meet monthly at a day and time agreeable to members, and is to make an annual report to the village board, keeping it informed of library activities.

Travel Expenses: Board members will be reimbursed fees and mileage to attend meetings for accreditation.

Librarian: The librarian is responsible for fulfilling the purpose of the library, meeting certification and accreditation standards, keeping informed on library trends and developments, attending outside workshops and training sessions.

  1. The librarian shall be familiar with the collection and encourage circulation.
  2. The librarian shall be responsible for notifying board members of meetings and noting any changes.
  3. While attending professional meetings, the current cost per mile shall be paid for travel expenses.  All fees for such meetings will be paid by the library.  If these meetings occur during library hours, the board shall find a replacement.
  4. The librarian will receive the equivalent of 2 weeks vacation with pay each year.  Regular library hours will be arranged by the board.
  5. Librarian must keep NLA membership.  Fee paid by board.

Village Board: Shall receive annual reports of library activities and finances.  The village is responsible for the library building (structure), insurance, utilities, and wages of library personnel.  County board and State Library Commission receive annual reports from library which in return allow the library a stipend in financial support.

Original Policy approved 26 May, 1988

Revised July 1989

January 1992

August 1999

August 2001

October 2002, adopted November 2002

August 2003; adopted September 2003

September 1 2004; adopted October 4 2004

9-19-05; adopted 10-03-05

April 2, 2007

04-16-07

04-07-08

January 2009

August 4, 2014

Board Members:              Chair-Ronda Wood                                          Member-Kris Kealiher

Secretary-Sarah Carlstrom                           Member-Becky Carlstrom

Member-Carol Stevens

Polk Public Library Policies

New Titles Ready To Be Checked Out

 

 

 

 

Pre school – Touch & Feel-Things That Go; Learn Your Colors; Daisy Dinosaur’s Opposites; Pinky’s Farm Moms & Babies; Owls Forest Number; Zebra Who Lost His Stripes; Lion Who Lost Her Roar

Large Print-The Promise of Stardust; The Struggle; The Twelve Tribes of Hattie; The All-Girl Filling station’s Last Reunion; The Andalucian Friend; Proof of Guilt; The Sum of All Kisses

Adult Fiction-A Killer’s Christmas in Wales; Natural Born Charmer; More Than Football: George Flippin’s Stromsburg Years; The Marseille Caper; The Handsome Man’s De Luxe Café; The Lost Key; Remains of Innocence; Gray Mountain

Audio Books-The Christmas Wedding; The Mullah’s Storm

Juvenile-The Mark of Athena

New Books

Holiday Hours

MERRY CHRISTMAS AND HAPPY HOLIDAYS!

 

A reminder that we will be closed December 24, 25, 31 and January 1.

The library will still be OPEN December 27 and 29.

Dates to Remember:

Game Day  :     December 29, 1-5  Refreshments, Door Prizes.  For Elementary, Middle School, High School kids while on Christmas break.  All are welcomed.

Library Board Meeting:  January  5 at 7:00 pm.  All are welcomed.

Literary Reading Group: January 24 at 9:30 am.  Theme: “Snow”.

 

 

Comments from the librarian

The Spider’s Web By Margaret Coel

When Ned Windsong is murdered in his own bed, friends and family suspect his white girlfriend because she was the outsider.  People believed Ned  was a successful young man who left the reservation, who could belong in the white man’s world, yet who wanted to come back to be part of their most holy rituals.  Unbeknownst among his people, Ned came back to cleanse himself of past crimes.  A pretty white women follows him, claiming that he had plan to marry her.  The night he was murdered, she was the only witness.  Did she kill him?  Most believe she did.  Vicki agrees to be her lawyer, hired by Marcy’s rich father,  to prove her innocence.   As the story unfold, more people on the reservation are involved, rumors following the ” moccasin trail” are rapport, and Father John is caught in the middle, not knowing who to believe.   Who killed Ned?  Who is the big man with the big black cowboy hat?  Did Ned’s ex-girlfriend kill him?  Was Ned innocent or guilty of past crimes?  Did Marcy kill Ned?

To find the answers to the questions:  Read It!  A fast moving story that is intriguing.  You will have more questions than answers.  A book that was hard to put down!

Book Reviews

The Library is ready for Christmas

The library is decorated for Christmas!  A big THANK YOU goes to the Senior Seminar: Community Service class  of High Plains.   Autumn, Merna,  Cale, and Cole did a fantastic job!   They decorated our two large windows.

A big THANK YOU to Karen for sharing her Santa collection.

Stop at the Polk Library to enjoy the festive decorations while drinking wassail and eating holiday cookies on December 6, from 9:00 am to 1:00 pm.

Also, remember our donation drive of socks for women, men, girls, and boys.  They will be given to Living Water Rescue Mission in January.

Comments from the librarian

New E-Mail Address

**Attention** The Polk Public Library has a new e-mail address.  It is:  polknelibrary@gmail.com

Comments from the librarian

Closed for the Holiday

We will be closed November 27, 2014.  Happy Thanksgiving!

Preschool Reading “Thanksgiving Party” on November 26 at 10:00 am.

Comments from the librarian

New Books

Juvenile Books

 

Bodeen                The Raft

Bodeen                Shipwreck Island

Colie                    How Smart Is Your Dog?

Cox                       Elizabeth, Queen of the Seas

Delano                 Sea Monsters

Dewdney             Llama Llama and the Bully Goat

DiCamillo            Flora & Ulysses

Discover the Prehistoric World of Dinosaurs

Feldman              Dedan Saves the Day

Feldman              Katya’s Busy Morning

Feldman              Milla’s Big Day

Feldman              Tembo Takes Charge

Hotchkiss            Grasshoppers

Litwin                  Pete the Cant and His Four Groovy Buttons

Lupica                  Hero

Man-Kong           The Spooky Smells of Halloween

Myron                 Dewey There’s A Cat in the Library

Pett                      The Girl and the Bicycle

New Books

Literary Reading Group

We will not meet in November.  The next gathering has been scheduled for December 13 at 9:30 am.  The theme is “Ethnic Christmas”.  Join us for interesting discussions and refreshments.

Comments from the librarian

Wassil at the Library

Christmas in Polk will be December 6.  Santa comes to town!  The Library will host refreshments of Wassil and cookies.  All are welcomed between 9:00 – 1:00.

Comments from the librarian