Policies September 28th, 2015

MeMe Smith

Schuyler Public Library Advocacy Policy

Schuyler Public Library Board members shall actively support the library by informing through its actions in the community.

Library Board Members will each receive a copy of the American Library Association Advocacy Handbook and will discuss at one meeting (minimum) per year actions to be taken to advocate for or promote the library in the community.

The board shall seek to ensure that:

  • The community is aware of the importance of the library.
  • The board shall work collaboratively with staff to build and maintain good relationships with individuals and community organizations and ensure continued support for the Library.
  • Library activities, challenges, and general information will be made available within the community and possibly to a wider audience through newspaper articles, radio announcements, flyers, social media, and other means of promotion which are available within the community.
  • Library Board members and library personnel will make themselves available to speak to local groups about library needs and issues.
  • Library Board members and library personnel will advocate for the library at local governmental and library board budget hearings.
  • Library Board members and library personnel will attend seminars or training sessions to stay abreast of library matters, challenges, and advocacy issues.

Adopted February 10, 2015   Kim Parsons, Library Director

Schuyler Public Library Policy on Application to Borrow Materials

Residents of Colfax County who have reached the age of three years may obtain a library card free of charge after completing an application form (registration card). Registration information will include the patron’s or the parent’s driver’s license number, if the patron or parent has a driver’s license. A parent or guardian must sign the application for a child who is in the eighth grade or younger.

Persons who live outside the described service area of the library may obtain a library card, or renew their card for a lifetime fee of $25.00 for individuals and $35.00 for families. All membership fees are to be waived for persons living within the Schuyler Community School boundary and members of other libraries within the Nebraska One Library consortium. A family card will allow the family to check out up to 25 items on each visit. New cards will not be issued to persons having outstanding fees, fines, and assessments at consortium libraries. Out-of -county families wishing for their youth to have computer access must purchase individual cards for said youngsters.

Persons who own property or a business within, but reside outside of the service area, may obtain a library card without the non-resident fee because they are contributing to the tax support of the library.

A courtesy card can be issued to a patron who is residing within the service area for a brief length of time. This includes a child who is spending time with a parent, grandparent, or other relative; a military member awaiting orders; and others who are temporarily residing in Colfax County. A forwarding address will be requested of the patron. All library materials are to be returned before he or she leaves the service area.

Lost, broken, or mutilated cards may be replaced for $1.50. Replacement cards will not be issued to patrons/families/household members until all fees, fines, and assessments are paid.

Amended and approved: April 24, 2003, August 10, 2004, May 9, 2006, December 11, 2007, November 4, 2008, December 13, 2011, May 20, 2014     Kim Parsons, President Schuyler Public Library Board of Trustees

SUSPENSION OF LIBRARY SERVICE

Loan privilege will be denied to any patron assessed a fee of $5.00 or more. This will include, but not be limited to:

  • unpaid fines
  • outstanding overdue library materials
  • unpaid assessments for lost or damaged library materials.

The library staff will also suspend the borrowing privileges/computer/internet use of any person who is a member of the immediate family, or the same household, as a person who has had their borrowing privileges suspended. This will also apply when the total of fees, fines, or assessments for family/household members is $5.00 or more.

If the patron notifies the library that the material has been misplaced, the suspension of library privileges may be avoided during a two-month interim.

Patrons who claim to have returned materials and which library records show to still be checked out, will have that status noted in their library record. Staff and patron will both search for material in question. For an initial claim, patron will not be assessed a fine. However, the second time such an occurrence takes place, and if the material cannot be located within a two month period, the patron will be held accountable for missing material as stated above.

Persons are responsible for the replacement value of damaged materials.

AMENDED: August 10, 2004. Reviewed and Amended October 17, 1994, May 13, 2003, May 9, 2006, September 9, 2013, May 20, 2014     Kim Parsons, President SPL Board of Trustees

LOST OR DAMAGED MATERIAL

Patrons are expected to notify the library staff when material is lost. This will avoid suspension of privileges while patron and staff check to insure that the material has not been returned.

The patron will be given a period of two months to locate the material and the accumulating fine will cease. After the two month period the replacement value will be assessed.

Patrons returning damaged materials will be responsible for the total replacement cost of the material. The Director may use discretion in diminishing the fee if the item is deemed usable/reparable.

ADOPTED 3-24-1986.  Reviewed and Amended 5/13/2003, August 10, 2004, May 9, 2006, December 13, 2011, May 20, 2014

Kim Parsons, President SPL Board of Trustees

MICROFILM INTERLIBRARY LOAN POLICY

Schuyler Public Library will not loan or check-out microfilm owned by Schuyler Public Library. Due to the high cost of microfilm replacement it is in the best interest of our patrons that we do not loan these materials.

AMENDED: October 22, 1990, Reviewed and Amended May 13, 2003, August 10, 2004, May 9, 2006, May 20, 2014

Kim Parsons, President SPL Board of Trustees

Schuyler Public Library Brokenicky Room Usage Policy

The Schuyler Public Library Brokenicky Room is available to various service, civic, education, and religious groups. The Library Board of Trustees and/or Library Director reserves the right to reject any applications which, in its opinion, are not within the purpose for which the Schuyler Public Library is operated and maintained in general, or which may endanger in any way the library facilities or employees, or which are in violation of the laws of the State, County, or in violation of City Ordinance.

All usage shall be on a first come/first served basis, except for activities of the Schuyler Public Library and its associations, which shall have priority. All requests shall be made in writing on a form prescribed by the Library before the requested meeting. The Library Board and/or Director will consider all requests for use of the Brokenicky Room. The Board and/or Director have the right to deny any requests which the Board considers to be in violation of the policies governing the use of the room.

Selling and fundraising in the library’s meeting room (or other areas) are prohibited except for events that benefit the library or are part of a library sponsored program. Merchandise may only be sold or advertised in the library building subject to prior approval by the Board or Library Director. Groups cannot charge for display areas (booths).

The Library neither approves nor disapproves of content, ideas, or subject matter presented in its meeting room and does not accept responsibility for ensuring accuracy or that all points of view are represented.

Simple refreshments may be served in the meeting room. Groups are responsible for cleanup and extraordinary debris removal.

Meeting room users must follow all applicable City ordinances and codes. No lit candles or open flames are allowed. Alcohol Is prohibited, except for library sponsored functions with special liquor licenses.

The Library Board of Trustees, Library Director and staff, and the City of Schuyler are not responsible for accidents, injury, or loss of individual property incurred by groups or individuals while using the meeting room.

Users of library equipment must reserve equipment in advance and provide valid identification and sign a statement of responsibility.

Individuals may use the room for the purpose of working on art or craft projects, after obtaining permission from library staff, or for the purpose of assembling materials for meetings.

Youth groups shall be accompanied by an adult chaperone who will oversee and be responsible for the organization’s activities.

A donation of $10.00 is suggested for each use of the meeting room to defray lighting and heating/cooling and other maintenance costs. This fee will be waived by the Board of Trustees and/or Library Director for groups meeting during normal library hours. Adjustments may be made in this fee for groups with regular meeting dates scheduled.

A group may be barred from further usage of the Brokenicky Room if the room is in any way damaged or if it is not properly cleaned after use. It will be the responsibility of the group using it to put away any of the Library’s materials which they have permission to use, wipe off all counters and sinks used, make sure the carpet has been vacuumed, and that the lavatory is neat and clean.

Following the use of the room by a group, a member of the Library staff will make an attempt to check the room before any other group or organization uses it. If any damage has occurred, the groups will be assessed the amount needed to clean, repair, or replace damaged materials. If prompt payment is not made, the matter will be turned over to the City Attorney for collection and/or prosecution as necessary.

This policy shall be administered by the Library Director, or her/his designee, who is authorized to adopt rules to implement it. Exceptions may be granted depending on room availability and staff resources.

Amended and Approved: August 8, 2000, January 14, 2003, March 10, 2015      Kim Parsons, Library Director

Schuyler Public Library Budget Policy

The Schuyler Public Library budget is prepared annually based on information provided by the City Clerk, state statutes, Nebraska Library Commission accreditation standards, and community need. The Library Director along with a budget committee and/or city clerk prepares a preliminary yearly budget within the time frame requested by the city clerk each year. They forward this preliminary budget to the Library Board of Trustees for approval. The Library Board discusses and approves this recommended budget prior to the City Council approval each year.

A monthly accounting of revenues and expenses will be provided to the Library Board of Trustees in packets distributed to Board members prior to each monthly Library Board meeting. Such figures will be derived from daily revenue forms, and claims submitted to the city office for payment each month. These funds will be compared, for verification, to reports provided by the city offices on a monthly basis.

Monthly Revenue will consist of:

  • Interlibrary loan fees – non-taxable
  • Copies, B/W or color – taxable
  • Fines – non-taxable
  • Library Card replacements – non-taxable
  • Donations/gifts/memorials – non taxable
  • Weeded book sales – taxable
  • Other – may be taxable or non-taxable

Monthly Expenses will consist of the following line item accounts:

  • 44-4101 Salaries and Wages: staff salaries
  • 44-4102 FICA, Medicare Tax
  • 44-4103 Insurance/Bonds, Staff
  • 44-4104 Retirement
  • 44-4201 Utilities
  • 44-4203 Insurance, building
  • 44-4204 Bldg/Grounds Maintenance
  • 44-4208 Conferences/Travel/Education
  • 44-4217 Sales Tax
  • 44-4218 Office/Postage
  • 44-4220 Miscellaneous
  • 44-4221 Story Hour
  • 44-4233 Technology
  • 44-4301 Supplies
  • 44-4304 Books
  • 44-4305 Periodicals
  • 44-4306 Audio/Visual
  • 44-4501 Capital Outlay, Major Building expenses, Sinking fund for technology

The Director manages the ongoing finances of the Schuyler Public Library. The Director along with Library Board of Trustees President and Secretary authorize payment of invoices and reimbursements per State Statute #51-209. The Library Director recommends compensation for staff, contracts for services, manages revenue, and works with the Library Board and City Offices on budgeting issues.

The Director makes a yearly report to the Library Board and City Council based on the Yearly Statistical report required by the Nebraska Library Commission. This report along with collection and circulation statistics includes a budget report. This report will be provided on or before the second Monday in February according to State Statute # 51-213. Other reports may be made as needed.

Statute: 51-209
Public library; funds; disbursements; sinking fund; bonds.

All taxes levied or collected and all funds donated or in any way acquired for the erection, maintenance, or support of any public library shall be kept for the use of the library separate and apart from all other funds of the city, village, county, or township, shall be drawn upon and paid out by the treasurer of such city, village, county, or township upon vouchers signed by the president of the library board and authenticated by the secretary of such board, and shall not be used or disbursed for any other purpose or in any other manner.

Statute: 51-213
Library board; annual report; contents.

The library board shall, on or before the second Monday in February in each year, make a report to the city council or village board or to the county or township board of the condition of its trust on the last day of the prior fiscal year. The report shall show all money received and credited or expended; the number of materials held, including books, video and audio materials, software programs, and  materials in other formats; the number of periodical subscriptions on record, including newspapers; the number of materials added and the number withdrawn from the collection during the year; the number of materials circulated during the year; and other statistics, information, and suggestions as the library board may deem of general interest or as the city council or village, county, or township board may require. The report shall be verified by affidavit of the proper officers of the board.

The Schuyler Public Library Board of Trustees will work with the Schuyler Public Library Foundation and Friends of the Library on projects falling outside the realm or means of the annual budget provided by the City of Schuyler.

Amended and Approved: September 7, 2006, January 20, 2010, July 24, 2012, May 12, 2015 October 8, 2013

Kim Parsons – President-Schuyler Public Library Board of Trustees

Schuyler Public Library – Computer and Internet Use Policy

The mission of the Schuyler Public Library (SPL) is to enrich lives and build community by ensuring universal access to resources for information, learning, inspiration and enjoyment. Providing computer and internet access enhances the library’s existing collection in size and depth. Patrons need to be aware that not all sources on the Internet provide information that is accurate, complete, current, or legal. Patrons are responsible for using their own judgments in evaluating these materials. In the case of minors it is a joint responsibility of the user and the parent or guardian.

Access to these resources is a privilege and dependent on adherence to SPL policies. Failure to comply with this policy and its procedures will result in the forfeiture of the user’s right to access these computers, potential loss of library privileges, and possible prosecution. Patrons who have had their privileges suspended may appeal to the Board of Trustees at a public meeting. Record of suspended privileges will be kept with permission slips.

SPL considers use of any public access computers to imply understanding, acceptance, and adherence to SPL Computer/Internet policy.

It is the policy of SPL to (a) prevent unauthorized access and other unlawful online activity; (b) prevent unauthorized online disclosure, use, or dissemination of personal identification of minors: and (c) comply with the Children’s Internet Protection Act (CIPA). Technology Protection Measures otherwise known as filtering software (to comply with the Children’s Internet Protection Act.) have been installed and enabled on all SPL library computers with Internet access, and to assist with limiting access to visual depictions that are (1) *obscene, (2) *child pornography, or (3) *harmful to minors.

Users should be aware that filtering software is not foolproof. These systems are no substitute for individual judgment and/or parental involvement and oversight. Filters may block sites which have legitimate research value, as well as allowing some content through which parents might find objectionable.

  • In accordance with the law (CIPA), Library staff may disable the filtering device to enable users, age 17 and above, access for bona fide research or other lawful purposes. If you do not find what you need, please do not hesitate to ask a librarian for help.
  • Library Staff will disable filtering device following software procedures and will re-enable when user completes his/her internet session.

Because of public access to the Schuyler Public Library computer lab, and because of the nature of the technology involved, patrons use the computers/internet at their own risk.

  • Schuyler Public Library cannot protect or guarantee the privacy of any individual using the computer lab, and parents must caution their minor children which personal facts are not to be shared on the Internet. The Schuyler Public Library avoids collecting or maintaining records that could compromise the privacy of patrons
  • The Library will have no liability for direct, indirect or consequential damages related to the use of information accessed through the Library’s Internet service. Users agree to Indemnify and hold Harmless the Library, its employees, and agents from any claim demand, liability, cause of action, suit, judgment, or expense (including attorney’s fees, arising out of any use of the Library’s computer equipment, network, phone lines, or Internet connection.
  • The Library, having installed and enforced the operation of filtering software in compliance with the Children’s Internet Protection Act, will have no liability for damages related to the operation of, or failure of, the filtering software, or for its circumvention by users.

Acceptable use policy:

  • Public access computers are available on a first come, first served basis with a time limit of forty-five (45) minutes as assigned to patrons upon registration with SPL library card on SPL reservation computer. Use is not prioritized by information need (everyone’s information need is important to him or her.) However, library staff may be flexible with this for those performing legitimate research or filing government documents. Library staff is authorized to limit usage dependent on daily specific demand.
  • Patrons must show library card to library staff before reserving a computer..
  • Patrons can be asked by library staff to present their library card and identification at any time in order to verify compliance with computer use policies.
  • Patron’s (or family/household members) who have fees, fines, or assessments of $5.00 or more (individually or in total) will be blocked from computer use.
  • Youth must use their own personal library card for computer use. All family/household members must have their own individual cards and must not use that of another family/household member.
  • Patrons who wish to use the computers should have a basic knowledge of computer use.       Children 7 years old and younger must be supervised by an adult, preferably a parent or guardian, unless they exhibit basic computer knowledge.
  • All patrons 16 years or younger who wish to use the internet must have a permission slip signed by a parent or guardian. The parent or guardian must come to the library and sign the permission slip in front of a staff member.       The permission slip will remain on file until the patron turns 17 years of age.
  • One person per computer unless patrons have received permission from staff to work together.
  • Staff will devote a reasonable amount of time to assisting individual library users with the Internet as needed.       They cannot devote large amounts of time to each customer because staff must be available to handle many information requests from many individuals.
  • Patrons who use e-mail must have their own accounts on a remote server.
  • Wireless access will be accessible on a 24 hour a day basis.
  • When providing assistance to patrons with wireless connectivity, library staff will not physically handle a patron’s computer.
  • Patrons may print information from the computer for a charge of ten cents ($.10) per page for each black and white copy or through special arrangements with Library staff for a color copy for fifty cents ($ .50) each. Patrons are responsible for all pages which they print. Patrons are encouraged to consult with a librarian before printing to ensure that only desired data is printed.
  • Patrons must comply with all international, national, and state copyright laws.
  • Patrons must refrain from altering, damaging, or installing       hardware or software, or by “hacking” into the library’s or other entity’s (computer) network.
  • Patrons must not misrepresent self by access code, password or signature and must;
  • Respect the privacy of others and refrain from any activity that is harassing or defamatory.
  • Refrain from distributing unsolicited advertising.
  • Refrain from any activity that disrupts the normal operations of the library or causes a disturbance.
  • Refrain from violating federal, state, local or library laws or regulations.

The purpose of this Computer and Internet Use Policy is to insure the best use of /and access to these resources of the Schuyler Public Library for the greatest number of our patrons. The policy is subject to change as necessity dictates.

This policy is also adopted in order to facilitate the library’s compliance with CIPA, to authorize the library staff to submit the certifications referred to in CIPA, and to qualify the library to be eligible to receive the funds described in that act.

The Schuyler Public Library has adopted this Internet Safety plan in accordance with the guidelines set by CIPA.

ADOPTED AND AMENDED: November 20, 1995, July 17, 2003, September 9, 2003, June 8, 2004, February 13, 2007, November 4, 2008, May 26, 2009, March 8, 2011, May 22, 2012, May 13, 2014, May 20, 2014

Kim Parsons, President, Schuyler Public Library Board of Trustees

Schuyler Public library Concealed Weapons Policy

Weapons of any kind are strictly forbidden on the premises of Schuyler Public Library. The Board of Trustees of the Schuyler Public Library does not permit weapons of any kind, either concealed or in plain view, on its property or in its buildings, unless the owner of the weapon is a law enforcement officer

No person who has been issued a concealed carry endorsement by the State of Nebraska under Legislative bill 454 or who has been issued a valid permit or endorsement to carry concealed firearms issued by another state or political subdivision of another state, shall, by authority of that endorsement or permit, be allowed to carry a concealed firearm or to openly carry a firearm in any building owned by the Schuyler Public Library.

Graphic signs shall be posted at the entrance of the Schuyler Public Library.

Any person violating this section may be denied entrance to the building or ordered to leave the building. Any Library employee violating this section may be disciplined. No other penalty shall be imposed for a violation of this section.

Security and Safety Procedure

To properly enforce this policy and to alert the public that Schuyler Public Library does not permit weapons on the premises, signage restricting or prohibiting weapons will be posted at the entrance to the library announcing the library’s policy of prohibiting weapons. Signs may be posted in any library location identified as being helpful in giving notice to persons entering library property.

As a general rule, library staff should not hold, store or accept weapons of any kind. If a member of the public, library employee or library volunteer is believed to have a weapon, staff should make the person aware of the library’s policy and ask the individual to remove the weapon from the library immediately. If the individual refuses to leave, library staff should call the local law enforcement agency.

Any library employee or volunteer who violates this policy shall be subject to discipline. If any library employee or volunteer believes that another person possesses a concealed weapon on the library’s premises, the employee shall report this belief and the basis for this belief immediately to his or her supervisor.

Employees should be aware that the enforcement of this policy deals with confronting individuals carrying weapons. Under no circumstances should any employee take any unnecessary risks or compromise his or her safety in enforcing this policy. Local law enforcement should be contacted immediately if deemed necessary.

Approved: April 10, 2007. Amended: February 10, 2015

Kim Parsons, President Schuyler Public Library Board of Trustees

Schuyler Public Library Confidentiality Policy

Nebraska State Statute 84-712.05 (10) 1 and the Schuyler Public Library protect the privacy of library users. Confidentiality extends to all of the library’s materials and services, including information sought or received, and materials consulted, borrowed, or acquired or transmitted, and includes database search records, reference interviews, interlibrary loan records, use of library computers, and all other personally identifiable uses of library materials, facilities, or services, with one exception*.

Such records will not be made available to any agency of state, federal, or local government except in pursuant to such process, order, or subpoena as may be authorized under the authority of a federal, state, or local law relating to civil, criminal, or administrative discovery procedures or legislative investigative power. All library staff members are to refer any request for such records to the Library Director. Upon receipt of such process, order, or subpoena, the Library Director will inform the Library Board and will consult with the City Attorney’s Office to determine if such process, order, or subpoena is in proper form and if there is a showing of good cause for issuance.

*          Member libraries of the ONE Library Consortium have access to patron records of all other consortium members. Therefore, library patrons, with outstanding balances for unreturned material, at any of the libraries that make up the ONE Library Consortium, may be refused service at another consortium library until such time as the materials are returned and/or paid for.

Adopted : July 24, 2014                                      Lynnette Stevens, President   Schuyler Public Library Board of Trustees

Schuyler Public Library    Emergency Procedures Policy

Inclement Weather

The Library may close (or postpone opening) when weather conditions exist making it highly improbable for travel. The local radio station will be asked to broadcast an announcement regarding schedule changes. The primary factor of any decision made will be the safety of the staff and the library patrons. However, maximum effort will be made to maintain regular library operating hours.

Tornadoes

When a tornado has been sighted within the community, the city siren will sound the warning. The library staff will then advise the library’s patrons of the situation and will ask them to proceed to the basement of the building. A radio and flashlight should accompany the group. Normal routine may resume when the local radio station announces that the tornado warning has expired.

Lightning

When lightning is striking close to the building, avoid touching telephones, computer terminals, and anything else that is metal or electrical inside or outside of the building. If necessary, the electrical equipment will be shut down. Stay away from windows.

Health emergencies

Staff members should exercise caution when administering first aid of even a minor nature because of the safety of the injured individual and the potential liability of the staff member. Without specialized training, it is not advisable for staff to undertake more than keeping the sick or injured patron comfortable and protected from needless disturbance until medical help can be obtained. Since each case is unique, staff members should use their own judgment to do what is prudent and reasonable, which may include using the library first aid materials. Staff must wear gloves any time they deal with bodily fluids.

Emergency (911) should be called immediately in the event of any serious problem.

No medication, including aspirin, should ever be dispensed to the public.

Fire

Do not panic, but do not under-estimate the potential danger to patrons or staff represented by a fire. At the first indication of smoke or flame, evacuate the building. Investigate the situation to determine location and extent of the fire. If the fire can obviously be contained and extinguished quickly and safely by staff, proceed to do so. However, if there is any doubt about whether the fire can be controlled, immediately call 911 or the fire department and then clear the building.

The time to think about fires is before they happen. Familiarize yourself with the type, location, and application of the fire extinguisher(s) in the building and all exits. Orient all staff and volunteers to this information. Library staff will participate in periodic fire safety training.

Electrical Power Failure

Notify the Power Company immediately. Turn off all computers and any other equipment that might be damaged by a power surge when the electrical service is restored.

Gas Line Break

Evacuate the library immediately. Shut down all electrical equipment. Do not use electrical switches. Call the gas company from another location. Call the fire department if necessary.

Water Main Break

Evacuate the building. Shut off the water and notify the water department. Plan to remain out of the building until the problem is fixed.

Bomb Threats

  1. Keep the caller on the line as long as possible. 2. DO NOT hang up the phone. 3. Use another phone (personal cell or other business) to call 911. 4. If possible another staff member will make the call. 5. Write down as many details as you can to give information to the authorities. 6. If it is deemed safe to evacuate the building, quietly leave being aware of anything that is out of the norm. .
  2. Leave all areas unlocked so that authorities may search the building. 9. No one may reenter the building until the authorities declare the building safe.

Lockdown

If there is a need to lock down the building, lock any doors that can be accessed from the outside. All staff and patrons should move away from windows and doors. No one is to leave or enter the building until the lockdown has been cleared.

Threatening Behavior

If a staff member feels threatened, he/she should request the assistance of another staff member and request that the person leave the building.

If the intruder refuses to leave, warn the person that he is trespassing and may be removed by the police. A staff member should call the police immediately.

If a hostage situation arises, keep all staff and patrons away from the hostage area as much as possible. Follow instructions of the hostage taker. Allow the police to take control of the situation once they arrive. Leave the negotiating to them.

Note: Use the incident report form for documentation of any incident.

Adopted: July 17, 2003, July 13, 2006. July 24, 2012    Lynnette Stevens, President   Schuyler Public Library Board of Trustees

Schuyler Public Library    Fax Machine Policy

  1. It is the policy of the Schuyler Public Library to make its fax service available to the public.
  2. There will be no charge for faxes for county residents, those who own a local business, or those who have a current Schuyler Public Library card. Those who do not fall into the above categories must pay .50 per page for any sent faxes. Library staff has the right to ask for ID and/or library card to verify county residency.
  3. Only library staff will operate the fax machine.
  4. It is the responsibility of the patron for whom a fax was sent to confirm that a copy was received by the intended party.
  5. Patrons who are expecting to receive a fax should notify the library staff that an incoming fax is expected. The library staff is not responsible for notifying patons upon receipt of fax for them.

AMENDED AND ADOPTED: May 10, 2000, April 24, 2003, July 17, 2003, August 10, 2004, May 9, 2006, May 13, 2012, November 11, 2014      Kim Parsons President    SPL Board of Trustees.

Schuyler Public Library Policy Concerning the Acceptance of Gifts

Due to the high costs of managing the gift process, the Schuyler Public Library goals in accepting gifts are to acquire only materials which are highly relevant to the library’s needs. All potential gifts will be evaluated in accordance with the collection development policies of the Schuyler Public library.

Potential gift items will meet one or more of the following criteria:

  1. The Library will retain unconditional ownership of the gift.
  2. The library makes the final decisions of its own use or other disposition of the gift.   The Collection Development Policy will be observed in evaluating gift items and adding those items to the collection.
  3. The Library shall have the right to decide the conditions of display, housing, and access to the gifts.

When requested by the donor(s), a bookplate or other device will be included in each gift which is added to the collection to identify the donor(s) and the purpose of the donation.

Gift items which are not included in the Library’s collection, or no longer meet current collection criteria, will be disposed of at the discretion of the library director and the Library board. Neither library personnel nor board members will appraise gifts nor sign documents attesting to value of gifts.

Unrestricted gifts of money, lands, or property will be gratefully accepted by the Board to be used at its discretion. Because tax laws change frequently, it is advisable that donors seek professional tax or estate counsel prior to making a gift.

Gifts or bequests with specific restrictions attached will be reviewed by the Board before acceptance.

Notwithstanding the above, the Board recognizes that the Schuyler Public Library Foundation exists for the purpose of handling gifts and bequests.

Amended and adopted:    May 10, 2000, July 13, 2006, December 9. 2014

Kim Parsons, President Schuyler Public Library Board

Schuyler Public Library Marketing Policy

Library marketing is intended to promote services to the entire community in as efficient, yet broad ranging means as is possible with current resources and technologies.

  1. The Library’s marketing policy will:
    • comply with the mandate, mission and values of the Library;
    • protect the Library’s principles of intellectual freedom and equity of access to information, programs, services and collections;
    • protect the confidentiality of customer records.
    • be consistent with, and complementary to, other related Library policies and programs particularly that of the Advocacy policy.
  2. The Library’s marketing policy also supports and facilitates the development of mutually beneficial marketing relationships between the Library, the business community and other organizations.
  3. The Library provides neutral public spaces and universal access to information, knowledge, resources, collections, services and programs that help to enrich lives, facilitate social engagement, and enhance opportunities for success for Schuyler’s diverse population.
  4. The acceptance of advertising by the Library is not an endorsement of a product or service.
  5. This policy also includes directives to ensure that advertising does not negatively affect other sources of sponsorship and fundraising revenue secured by the Library or the Schuyler Public Library Foundation (the “Foundation”).

The Library Director, in consultation with the library staff, Library Board, and marketing designees oversees decisions about the design, content, organization, maintenance, updates and assessment of these marketing resources. Day-to-day updates and maintenance of the Library’s web site are the responsibility of the Library Director and designees.

Adopted February 10, 2015       Kim Parsons, Library Director

Collection Development Policy – Selection and Acquisition

The Director and designees shall be responsible for the selection and purchase of items which best fit the needs of the community as defined by the library objectives (goals). The following criteria will be used, but will not be limiting factors, in evaluating materials during acquisition as well as weeding:

  1. Reputation of author
  2. Recommendations
  3. Format, technical quality, durability
  4. Content
  5. Ease of use
  6. Uniqueness of approach
  7. Style
  8. Timeliness or lasting value
  9. Scope
  10. Unity
  11. Totality of impression
  12. Achievement of purpose
  13. Accuracy

The following criteria will be used for selecting materials for acquisition:

  1. Price
  2. Physical limits of building
  3. Demand-potential use
  4. Relationship to existing collection
  5. Availability elsewhere in the area
  6. Comparison to other sources on subject
  7. Appropriate to library goals
  8. Appropriate for clientele

The following criteria will be used for evaluating materials for weeding or replacement:

  1. Accuracy and age of material
  2. Physical condition of material
  3. Current demand
  4. Ease of use
  5. More recent acquisitions
  6. Availability of newer additions

The library will endeavor always to balance special group interests with general demand and to present fairly and truthfully opposing sides of every controversial subject handled. Political or social affiliations of a specific author will not be cause for addition or rejection of his works. Neither will serious works which present an honest aspect of life be excluded because of coarse language or frankness. While the library does select its materials to maintain a quality collection, it does not censor any book for reasons of religious or political thought expressed. Judgment is made after a thoughtful review of the whole book. Generally excluded will be denominational or proselytizing works or textbooks.

A policy cannot replace the judgment of the Director/designees but will assist them in choosing from the vast array of available materials. The major goal in material selection is the advancement of knowledge, the education and enlightenment of the community, and the provision of recreational reading. Basic to the policy is the Library Bill of Rights as adopted by the American Library Association which states, among other things:

“In no case should any book be excluded because of the race or nationality or the political or religious views of the writer. There should be the fullest practicable provision of material presenting all points of view concerning the problems and issues of our times – international, national and local; and books or other reading matter of sound factual authority should not be proscribed or removed from the library shelves because of partisan or doctrinal disapproval.”

An up-to-date, attractive and useful collection is maintained through a continual withdrawal and replacement process. The Library Director/designees shall be responsible for the evaluation of items in this ongoing process of weeding. The library shall have complete control over disposition of withdrawn materials while complying with Nebraska statutes.

As materials are weeded from the collection, they will be marked “withdrawn” and dated and offered for sale in the library. After a period of two months, if said materials are not sold, they will be placed in the library foyer and offered to the public at no charge. After another period of two months, said materials will be disposed of through donation to charitable or community organizations or through recycling if possible. Following this procedure, any remaining weeded materials will be disposed of with library waste. This procedure can be accelerated at the discretion of the library director if necessitated by space constraints. Large scale book sales can be conducted as volunteer help and activities permit.

ADOPTED: October 28, 1985

AMENDED AND ADOPTED: October 17, 1994, January 7, 1997, October 8, 2002, December 10, 2002, November 25, 2008, October 13, 2009, May 22, 2012      Lynnette Stevens, President  SPL Board of Trustees

Schuyler Public Library   Patron Privacy Policy

The Library Board of Trustees of the Schuyler Public Library recognizes that its circulation records and other records identifying the names of library users with specific materials are confidential in nature. Staff and patron computer and information contained within are to be considered to be confidential in nature. Confidentiality extends to all of the library’s materials and services, including information sought or received, and materials consulted, borrowed, or acquired or transmitted, and includes database search records, reference interviews, interlibrary loan records, use of library computers, and all other personally identifiable uses of library materials, facilities, or services, with one exception*. (*Legally issued search warrant.)

All librarians and library employees are advised that such records shall not be made available to any agency of state, federal, or local government, except subject to a legally issued search warrant. If the official has a search warrant, staff members should not stand in his/her way and should expect a written copy of anything that has been taken or recorded. The staff will tell an official expecting to perform any other legal action that the Schuyler Public Library abides by the Library Bill of Rights and that we are bound not to release that information.

The Board shall resist the issuance or enforcement of any such process, order, or subpoena, until such time as a proper showing of good cause has been made in a court of competent jurisdiction.

(Point of paragraph three above means that upon receipt of such process, order, or subpoena, the library’s officers will consult with their legal counsel of the city attorney to determine if such process, order, or subpoena is in proper form and if there is a showing of good cause for its issuance; if the process, order, or subpoena is not proper form or if good cause has not been shown, they will insist that such defects be cured.)

Member libraries of the ONE Library Consortium have access to patron records of all other consortium members. Therefore, library patrons, with outstanding balances for unreturned material, at any of the libraries that make up the ONE Library Consortium, may be refused service at another consortium library until such time as the materials are returned and/or paid for.

Amended and Approved: April 8, 2003, July 11, 2006, July 24, March 10, 2015

Kim Parsons, President         Schuyler Public Library Board of Trustees

Schuyler Public Library Personnel Policies

  1. All library employees are entitled to the rights, privileges, and responsibilities as outlined in the City of Schuyler “Personnel Policies and Procedures” handbook. It is recommended that all employees review the policies and procedures periodically. Any questions concerning these policies should be referred to the library director who will make a determination as to the application of specific policies. The mayor and city council shall approve any personnel administrative or compensation policy or procedure applying to a director or employee of a public library before such policy or procedure is implemented. This is in accordance with state statutes section 16-251 and 51-211 approved by the Unicameral as part of LB 470 in 2012.
  1. In addition to the personnel evaluation policies as stated in the City of Schuyler “Personnel Policies and Procedures” handbook, The Schuyler Public Library Board of Trustees will review staff evaluations with the library director as needed upon recommendation of the director. In addition, the Board will conduct its own performance evaluation of the library director on an annual basis or as needed. Such evaluations will be conducted in executive session of the board’s regular meeting, or in executive session of a special meeting called for such purpose.

ADOPTED: May 10, 2000. Amended and Adopted: May 13, 2003, July 11, 2006, July 24, 2012, May 12, 2015

Lynnette Stevens, President   Schuyler Public Library Board of Trustees

Schuyler Public Library SUSPENSION OF LIBRARY SERVICE

Loan privilege will be denied to any patron assessed a fee of $5.00 or more. This will include, but not be limited to:

  • unpaid fines
  • outstanding overdue library materials
  • unpaid assessments for lost or damaged library materials.

The Director may also suspend the borrowing privileges of any person who is a member of the immediate family, or the same household, as a person who has had their borrowing privileges suspended.

If the patron notifies the library that the material has been misplaced, the suspension of library privileges may be avoided during a two-month interim.

Patrons who claim to have returned materials and which library records show to still be checked out, will have that status noted in their library record. Staff and patron will both search for material in question. For an initial claim, patron will not be assessed a fine. However, the second time such an occurrence takes place, and if the material cannot be located within a two month time period, the patron will be held accountable for missing material as stated above.

Any patrons who have had items overdue for two months or for a longer period of time, will be put on probationary status again, after paying fines and/or for lost materials. Probationary period will be for two months, with the same restrictions as if they were new patrons.

Persons are responsible for the replacement value of damaged materials.

AMENDED: August 10, 2004

Reviewed and Amended October 17, 1994, May 13, 2003, May 9, 2006, September 10, 2013. November 11, 2014

Kim Parsons, President Schuyler Public Library Board of Trustees

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