September 6, 2018 Valley Public Library Board of Trustees Minutes

[draft minutes]

Call to Order:  President Cole Buffington called the September 6, 2018 Board Meeting to order at 6:30 p.m.

Pledge of Allegiance:  The pledge of allegiance was recited.

Roll Call:  Trustees answering roll call:  Bernie Smith, Cole Buffington, Joan Swahn, Kyle Held, Teresa Mejstrik.  Library Director Garren Hochstetler was in attendance.

Proof of Posting / Open Meetings Act Poster:  The meeting was held in accordance with the Nebraska Open Meetings Law, with meeting notice posted in the post office, City Hall, and the library bulletin board.  Continuously updated copies of the agenda were maintained on the library’s bulletin board and the library’s website.  President Cole Buffington pointed out the Open Meetings Act poster on the wall of the meeting room.

Approval of Agenda:  Motion to approve by B. Smith, second by K. Held.  Yeas:  Smith, Swahn, Held, Buffington, Mejstrik.  Nays:  None.  Motion carried 5-0.  There were no consent agenda items which required approval.

Recognition of Visitors/Correspondence:  Gerri Nordell, Secretary of Friends of the Library was recognized.  Also in attendance were Jim Musson and Teresa Samson – Library Board candidates.

Public Comment:  President C. Buffington asked for public comment.  None was given.

Approval of Prior Meeting’s Minutes:  Motion to approve the minutes as presented was made by K. Held, second by T. Mejstrik.  Yeas:  Smith, Held, Buffington, Mejstrik and Swahn.  Nays:  None.  Motion carried 5-0.

REPORTS

Board President:  No official report.

Library Director:  G. Hochstetler handed out a written document of the Librarian’s Report which he went over verbally and answered questions from the Board.  He announced that budget had been approved by the City, including requests for additional funds for books and special programs.  A presentation was also made by Sydney Groh regarding the Summer Reading Program.  Both electronic documents are attached.

Friends of the Library:  Gerri Nordell read the minutes from the last Friends meeting.  An electronic copy is attached.

Foundation:  No representatives were present.

Old Business

None

New Business

Library Director, Garren Hochstetler had advised the Library Board in an email dated August 22, 2018 that he had accepted a position focused on youth services with a Lincoln Library.  His pending open position was then posted in various publications that presented four qualified candidates.  A hiring committee consisting of Bernie Smith, Teresa Mejstrik, and Garren Hochstetler conducted interviews and selected two of the best qualified.  The committee presented their findings to the Board and Teresa Mejstrik made the following motion: The committee will offer the Library Director position to Samantha “Sami” Voshell at an salary of $17.00 / hour (negotiable to $18.00).  Additionally, empower the committee to offer the position to the second candidate should the first candidate decline.  Motion was seconded by Kyle Held.  Yeas:  Smith, Held, Buffington, Mejstrik, and Swahn.  Nays:  None.  Motion carried 5-0.

Current policy requires parental permission each time a minor wants to check out a movie.   Librarian Garren asked for a revision to the policy that would allow parents a one-time permission approval much like the current computer policy.  The permission would be noted on the account, and would stay in place until the parent requested it be removed.  Kyle Held made the motion that the policy should be revised to allow guardians a one-time approval for minors to check out movies that could be modified at the parent’s request.  Teresa Mejstrik seconded the motion.  Yeas:  Smith, Held, Buffington, Mejstrik, and Swahn.  Nays:  None.  Motion carried 5-0.

Joan Swahn’s four year Board position is up the month of September and she is not requesting an extension of her term.  With that in mind, Director Garren had posted the opening.  Two candidates emerged and attended the meeting – Jim Musson and Teresa Samson.  Board Member Bernie Smith stated that she would be moving out of the city limits, and would also soon be submitting her resignation.  With two open positions, Teresa Mejstrik made the motion to nominate both candidates to the Board.  Cole Buffington seconded the motion.  Yeas:  Smith, Held, Buffington, Mejstrik, and Swahn.  Nays:  None.  Motion carried 5-0.  The City Council will be need to approve the nominations.  Joan and Bernie are to submit their official resignations.

Library Director Garren requested consideration by the Board to allow the Director permission to open the library for special events outside of regular open hours.  There are occasions when staying open later, or opening early would be beneficial, but currently requires Board approval.  Much discussion ensued with varying opinions.  Cole Buffington made the motion to Table the request for discussion with the new Director.  Kyle Held seconded the motion.  Yeas:  Smith, Held, Buffington, Mejstrik, and Swahn.  Nays:  None.  Motion carried 5-0.

Comments and Announcements by Board Members:

Cole commended Garren on the good job he did preparing the budget for the City Council.

Bernie Smith commented that Garren had been a joy to work with.  The Board agreed and joined in voicing their appreciation of his contributions.  He will be greatly missed.

Meeting Adjournment was announced by President Cole Buffington at 7:30 p.m.  Next meeting will be Thursday, November 8th at 6:30 p.m.

Respectfully submitted,

Joan Swahn, Secretary

 

Back in our school routine!

We are on our third week back to school, ladies and gentlemen! Time flies! THURSDAY AfterSchool is back in full swing. As a reminder, Thursday AfterSchool is offered in partnership with Twin Rivers YMCA and is open to all area elementary school children (under age 8 with supervision). Beginning right after school, the afternoon includes a snack, homework time, programs/activities and unstructured time for reading and play. Formal programming ends before 6 p.m. We have had fun exploring what the library has to offer these past couple of weeks, and I have received feedback from the students about what programs they would like to have again. One popular idea was making fortune tellers (cootie catchers), so we will be doing that tomorrow, September 10th.

Library Director Position Open

[Applications currently closed, due to receiving enough to probably find our new Director among them already. Thank you!]

Valley Public Library in Valley, Nebraska is taking applications for the position of Library Director.

This is a three quarter-time position (30-35 hours per week) with benefits. Our open hours are MWF 10a-5p, TR 3p-8p, and Sat 10a-2p. This position requires working 4-5 days per week, including applicable evenings and Saturdays, depending on scheduling details.

Starting wage between $12 and $18 depending on qualifications.

There are no strict educational or work experience requirements for this position, but these would all be positive factors:

  • Public service and/or team leadership experience in a library.
  • Library education, including in-progress education.
  • Public service and/or team leadership experience outside of libraries.

DUTIES INCLUDE:

  • Staff management for the three other library workers, including scheduling.
  • Setting day-to-day operational procedures and policies, within library board policy.
  • Reporting to and advising the library board on matters like suggested policy changes.
  • Financial management of the library as the head of a City department, so direct involvement in purchases for the library but not areas like payroll.
  • Collection development for all materials, except youth materials if you delegate this to the youth services librarian.
  • Cataloging and technical services for new materials, except as delegated to the assistant librarian.
  • Library promotion through a monthly newsletter, social media posts, news releases to the county newspaper, etc.
  • Setting up adult programming. Supporting the youth services librarian with youth programming.
  • Setting up displays and general tidying of the library as a physical space. Outside cleaners take care of typical custodial work.
  • Direct public service to patrons of all ages, since the director’s desk is part of the circulation desk and you’ll likely be working alone a couple of days per week. This includes basic assistance with public computers, Wi-Fi access, and OverDrive.
  • Other duties, as assigned by Library Board, Mayor, or City Council.

REQUIRED SKILLS:

  • Strong English communication skills to assist patrons who may have difficulty expressing themselves in person and on the telephone.
  • Emotional intelligence and ability to cope with situations such as when patrons having a difficult time emotionally, are in conflict with other patrons, or are living with a mental illness.
  • Reaching for books about two feet away from the inside of the circulation desk counter and handling them during check-out/check-in.
  • User-level computer skills, e.g: document management, file transfer, email, and spreadsheets.

Send resume and cover letter to valleypubliclibrary@gmail.com. Position open until filled, though we are trying to fill it by September 24th. Applications received by the August 31st will be looked at first. Call the current director, Garren Hochstetler, at (402) 359-9924 for more details.

Agenda for Library Board Meeting September 6th

MEETING NOTICE

Valley Public Library Board Meeting

 DATE AND PLACE OF MEETING :
Thursday, Sep 6th 2018
Valley Public Library
232 N Spruce St.

STARTING TIME OF MEETING:  6:30pm

CHAIR OF MEETING:                    Cole Buffington, President

 This meeting’s agenda will be kept continually current and available for public inspection on the bulletin board in the library’s entryway and on the library’s website at http://libraries.ne.gov/valley/.

AGENDA

  1. Call to Order
  2. Pledge of Allegiance
  3. Roll Call (K. Held, T. Mejstrik, C. Buffington, B. Smith, J. Swahn)
  4. Proof of Posting / Open Meetings Act Poster
  5. Approval of Agenda [ACTION]
  6. Recognition of Visitors/Correspondence
  7. Public Comment – Limited to 3 minutes per speaker and 30 minutes total. When recognized by the chairperson, please state your name and address for the record.
  8. Approval of prior meeting’s minutes [ACTION]
  9. Reports
  10. Board President
  11. Library Director
  12. Friends of the Library
  13. Foundation
  14. Old Business
  15. [None]
  16. New Business
    a. Select a new library director. [ACTION]
    b. Giving the library director permission to open the library for special
    events outside of regular open hours. [ACTION]
    c. Allowing parent or guardian to give permission for minors to check out
    movies on their own and other youth movie checkout changes.
    [ACTION]
    d. Recommend a candidate for library board to Valley City Council.
    [ACTION]
  17. 12. Closed Session – The President
  18. Closed Session – The President may entertain a motion to enter into closed session in accordance with the Nebraska Open Meetings Act. [ACTION]
  19. Comments and Announcements by Board Members
  20. Adjournment

Beyond Traditional Books

We offer lots for checkout beyond traditional books here at Valley Public Library:

DVDs & CD Audiobooks
Magazines
Kobo E-Readers (which goes with our OverDrive digital book and audiobook offerings)
Microscope kits
Board games and puzzles
Graphic Novels
Cricut machine

Come check’m out and check’m out!

July 12, 2018 Valley Public Library Board of Trustees Minutes

Call to Order:  President Cole Buffington called the July 12, 2018 Board Meeting to order at 6:33 p.m.
Pledge of Allegiance:  The pledge of allegiance was recited.
Roll Call:  Trustees answering roll call:  Bernie Smith, Cole Buffington, Joan Swahn, Kyle Held  Library Director Garren Hochstetler was in attendance.
Proof of Posting / Open Meetings Act Poster:  The meeting was held in accordance with the Nebraska Open Meetings Law, with meeting notice posted in the post office, City Hall, and the library bulletin board.  Continuously updated copies of the agenda were maintained on the library’s bulletin board and the library’s website.  President Cole Buffington pointed out the Open Meetings Act poster on the wall of the meeting room.
Approval of Agenda:  Motion to approve by B. Smith, second by K. Held.  Yeas:  Smith, Swahn, Held, Buffington.  Nays:  None.  Motion carried 4-0.  There were no consent agenda items which required approval.
Recognition of Visitors/Correspondence:  Gerri Nordell, Secretary of Friends of the Library was recognized.  No others in attendance.
Public Comment:  President C. Buffington asked for public comment.  None was given.
Approval of Prior Meeting’s Minutes:  Motion to approve the minutes as presented was made by B. Smith, second by K. Held.  Yeas:  Smith, Held, Buffington, and Swahn.  Nays:  None.  Motion carried 4-0.

REPORTS
Board President:  No official report.  Commented that Sydney is doing a great job with the summer program.  The Magician was a good program, and recommend continue doing more things like that.

Library Director:  G. Hochstetler handed out a written document of the Librarian’s Report which he went over verbally and answered questions from the Board.  Garren mentioned that he is looking for “conversation partners” to talk with members from the community who are trying to improve their English speaking skills.  Question raised about availability in the library of non-English books.  Garren reported that it is being looked into, but none are available at this time.

Board Member Teresa Mejstrik joined the meeting at this time.

Friends of the Library:  Gerri Nordell read the minutes from the last Friends meeting.  An electronic copy was sent to Joan following the meeting.

Foundation:  No representatives were present. 

Old Business

None

New Business
Discussion on selection of Budget Committee began.  Two Board Members are needed to work with Librarian G. Hochstetler.  Bernie Smith nominated Cole Buffington and Kyle Held.  Second by Teresa Mejstrik.  Yeas:  Smith, Held, Buffington, Mejstrik, Swahn.  Nays:  None.  Motion carried 5-0.

One meeting of the committee will be required – to be scheduled within the next two weeks.    The committee will be empowered to prepare recommendations and present to the City.  Garren will find a time for the City presentation.  The Librarian and one Board Member should give the presentation – Cole and Garren will be the attendees.

The Board reviewed the current YTD figures as compared to the 2018 budget.  Discussion held on potential major projects or expenses that needed to be budgeted for, such as the water damage on the outside of the building.  It was suggested to increase the Book Budget by $100/month.

Comments and Announcements by Board Members:
None.

Meeting Adjournment was announced by President Cole Buffington at 7:27 p.m.  Next meeting will be Thursday, September 6th at 6:30 p.m.

Respectfully submitted,
Joan Swahn, Secretary

Special Programming July 23rd-28th

There is a musical Play Group on Monday the 23rd. Young children, Birth to preschool, with their families are invited to come at 10:30. This week’s focus will be on rain sticks and leg jingle bells!

Each Tuesday night, the library will be showing a different musical, starting at 5:30. Join us this Tuesday, July 24th, and bring pillows, blankets, snacks, or whatever would make it more fun for you! You can stop in the library to find out which one we will be showing, call, or even just look through our window at our bulletin board.

This Thursday, July 26th, is the celebration of the end of our summer reading program! Friends of the Library are providing an ice cream treat and Karaoke will be available! This is when we will be drawing prizes for the summer reading program. You do not need to be present to win the big prizes (the ukulele and thunder tubes). Come at 6:00 to celebrate!

Just because we’ve had our party, does not mean special programming ends yet! Select Wednesdays and Saturdays have an Open-the-Box program, like an escape room. Call in or come to the library to sign up for an open slot on the 28th. This program is aimed at teenagers, but all are welcome to try. https://sydders-10.wixsite.com/claimyourinheritance