Library Board Minutes for November 9th, 2017

Valley Public Library Board of Trustees Minutes
[DRAFT FOR APPROVAL]

Call to Order: President Nicole Schneider called the November 9th, 2017 Board meeting to order at 6:37 p.m.

Pledge of Allegiance: The pledge of allegiance was recited.

Roll Call: Trustees answering roll call: Nicole Schneider, Teresa Mejstrik, Bernie Smith, Kyle Held. Library Director Garren Hochstetler was in attendance.

Proof of Posting / Open Meetings Act Poster: The meeting was held in accordance with the Nebraska Open Meetings Law, with meeting notice posted in the post office, City Hall, and the calendar section of Douglas County Post-Gazette. Continuously updated copies of the agenda were maintained on the library’s bulletin board and the library’s website since October 18th. President Nicole Schneider pointed out the Open Meetings Act poster on the wall of the meeting room.

Approval of Agenda: Motion to approve by B. Smith, second by K. Held. Unanimous approval. There were no consent agenda items which required approval.

Recognition of Visitors/Correspondence: Phyllis Preble, President of Friends of the Library, and Gerri Nordell, Secretary of Friends of the Library, were recognized as visiting. No others in attendance.

Public Comment: President N. Schneider asked for public comment. None was given.

Approval of prior meeting’s minutes: Motion to approve the minutes with corrections was made by T. Mejstrik, second by K. Held. Yeas: Schneider, Mejstrik, Smith, Held. Nays: None. Motion carried 4-0.

Reports

Board President: None.

Library Director: G. Hochstetler handed out a written report (attached Librarian’s Report November 2017) and went over much of it verbally, answering questions by the board.

Friends of the Library: Phyllis Preble gave the Friends Report orally. See attached for the written report (Friends Report November 2017).

Foundation: None.

Old Business

None.

New Business

Library Director Garren Hochstetler spoke about policy changes he recommends to the board.

A motion “that the library remain open for one extra hour on December 2nd” for this year’s Book & Bake Sale was made by B. Smith, second by T. Mejstrik. Motion carried unanimously. A motion “that the loan period for DVDs be changed to 1 week” was made by K. Held, seconded by N. Schneider. Yeas: Schneider, Mejstrik, Smith, Held. Nays: None. Motion carried 4-0.

A motion “that ‘most materials’ are limited to 20 items checked out at a time” (where ‘most materials’ is the language used in the policy to describe things like regular books) was made by T. Mejstrik, second by B. Smith. Yeas: Schneider, Mejstrik, Smith, Held. Nays: None. Motion carried 4-0.

A motion “that e-reader checkout time be extended to 4 weeks and that checkouts be limited to 1 device at a time” was made by K. Held, second by T. Mejstrik. Yeas: Schneider, Mejstrik, Smith, Held. Nays: None. Motion carried 4-0.

A motion “that DVD checkout for minors requires the presence of a responsible adult” was made by B. Smith, second by T. Mejstrik. Yeas: Schneider, Mejstrik, Smith, Held. Nays: None. Motion carried 4-0.

A motion “that a ‘Dog Policy’ be added to the policy guide which reads: ‘Dogs which are securely carried or kept on a leash at all times are welcome in the library.’” Was made by T. Mejstrik, second by K. Held. Yeas: Schneider, Mejstrik, Smith, Held. Nays: None. Motion carried 4-0.

Gerri Nordell was invited to speak about the Cemetery Board’s activities at this time and did so.

A motion “that Valley Public Library store locally produced Cemetery Board materials in a designated cabinet. These will be non-circulating items which are open to public inspection when requested” was made by B. Smith, second by K. Held. Yeas: Schneider, Mejstrik, Smith, Held. Nays: None. Motion carried 4-0.

Comments and announcements by board members. B. Smith urged everyone to attend the music and storytelling program by Dan Holtz at the library on November 21st.

Motion to adjourn by N. Schneider, second by K. Held. Yeas: Schneider, Mejstrik, Smith, Held. Nays: None. Motion carried 4-0.Next meeting will be on Thursday, January 11th at 6:30pm.

Respectfully submitted,

Garren Hochstetler, Library Director acting as Secretary

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