Library Board Minutes for March 8, 2018

Mar 8, 2018 Valley Public Library Board of Trustees Minutes
[approved at May 3, 2018 meeting]

Call to Order:  President Bernice Smith called the March 8, 2018 Board Meeting to order at 6:30 p.m.

Pledge of Allegiance:  The pledge of allegiance was recited.

Roll Call:  Trustees answering roll call:  Teresa Mejstrik, Bernie Smith, Kyle Held, Cole Buffington.  Library Director Garren Hochstetler was in attendance.

Proof of Posting / Open Meetings Act Poster:  The meeting was held in accordance with the Nebraska Open Meetings Law, with meeting notice posted in the post office, City Hall, and the library bulletin board.  Continuously updated copies of the agenda were maintained on the library’s bulletin board and the library’s website.  President Bernice Smith pointed out the Open Meetings Act poster on the wall of the meeting room.

Approval of Agenda:  Motion to approve by T. Mejstrik, second by K. Held.  Yeas:  Buffington, Smith, Held, Mejstrik.  Nays:  None.  Motion carried 4-0.  There were no consent agenda items which required approval.

Recognition of Visitors/Correspondence:  Gerri Nordell from Friends of the Library. Others in attendance.

Public Comment:  President B. Smith asked for public comment.  None was given.

Approval of Prior Meeting’s Minutes:  Motion to approve the minutes as presented was made T. Mejstrik, second by C. Buffington.  Yeas:  Buffington, Smith, Held, Mejstrik.  Nays:  None.  Motion carried 4-0.

REPORTS

Board President:  Bernice recognized Nicole Schneider’s service as board President and the arrival of Cole Buffington to take her place on the board. She said she has letters from City of Valley about both which she’ll deliver to Garren soon.

Library Director:  G. Hochstetler handed out a written Librarian’s Report, which he went over verbally and answered questions about. Security was discussed but no changes in current plans to improve security were suggested.

Friends of the Library:  Gerri Nordell read the Friends report aloud and gave Garren a copy of the report afterward.

Foundation:  No representatives of the Foundation were present, but Garren mentioned that the new furniture is here and the Foundation’s check to pay for it is on the way to Demco.

Old Business

None

New Business

Library Director Garren Hochstetler presented recommendations for Policy changes to the Board.

 

A motion “that the paragraph…

‘Any weather-related closing will be at the discretion of the librarian with the exception of winter weather. When DC West Public Schools are closed due to winter weather, the library will also be closed.’

…be removed, while the next paragraph is kept which reads:

‘The library may close before or during a significant weather event at the discretion of the librarian.” was made by C. Buffington, seconded by T. Mejstrik. Yeas:  Buffington, Smith, Held, Mejstrik.  Nays: None.  Motion carried.

 

A motion “that a 3 item limit be placed on games and puzzle checkouts” was made by K. Held, seconded by T. Mejstrik. Yeas:  Buffington, Smith, Held, Mejstrik.  Nays:  None.  Motion carried.

 

A motion “that the following text be added to the circulation policy:

‘Fine Free Saturday: Items brought back to the library on Saturday will not be subject to late fees, but may be subject to replacement fees.’” was made by T. Mejstrik, seconded K. Held.  Yeas:  Buffington, Smith, Held, Mejstrik.  Nays:  None.  Motion carried.

 

A motion “that E-readers and Microscope kits be subject to the same fine rates and limits as ‘Most materials’ such as books” was made by K. Held, seconded by C. Buffington. Yeas:  Buffington, Smith, Held, Mejstrik.  Nays:  None.  Motion carried.

 

A motion “that the Internet Use Policy include the text:

‘Minors with signed Internet permission who are at least twelve years old may choose to use the adult computers rather than the youth computers.’

and that the same text will be added to the Parental Consent Form” was made by C. Buffington, seconded by K. Held. Yeas:  Buffington, Smith, Held, Mejstrik.  Nays:  None.  Motion carried.

 

A motion “that the library accept DC West staff validation of parental permission for minor library accounts, but not Internet computer permission” was made by K. Held, seconded by T. Mejstrik. Yeas:  Buffington, Smith, Held, Mejstrik.  Nays:  None.  Motion carried.

 

Comments and Announcements by Board Members:
None.

Meeting Adjournment was announced by outgoing President Bernice Smith at 7:25 p.m.  Next meeting will be Thursday, May 3th at 6:30 p.m.

Respectfully submitted,

Garren Hochstetler, acting as Secretary

 

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