May 3, 2018 Valley Public Library Board of Trustees Minutes

[approved at July 12th meeting]

Call to Order:  President Bernice Smith called the May 3, 2018 Board Meeting to order at 6:30 p.m.

Pledge of Allegiance:  The pledge of allegiance was recited.

Roll Call:  Trustees answering roll call:  Bernie Smith, Teresa Mejstrik, Cole Buffington, Joan Swahn.  Library Director Garren Hochstetler was in attendance.

Proof of Posting / Open Meetings Act Poster:  The meeting was held in accordance with the Nebraska Open Meetings Law, with meeting notice posted in the post office, City Hall, and the library bulletin board.  Continuously updated copies of the agenda were maintained on the library’s bulletin board and the library’s website.  President Bernice Smith pointed out the Open Meetings Act poster on the wall of the meeting room.

Approval of Agenda:  Motion to approve by C. Buffington, second by T. Mejstrik.  Yeas:  Smith, Swahn, Mejstrik, Buffington.  Nays:  None.  Motion carried 4-0.  There were no consent agenda items which required approval.

Recognition of Visitors/Correspondence:  Phyllis Preble, President of Friends of the Library was recognized.  No others in attendance.

Public Comment:  President B. Smith asked for public comment.  None was given.

Approval of Prior Meeting’s Minutes:  Motion to approve the minutes as presented was made by J. Swahn, second by C. Buffington.  Yeas:  Smith, Mejstrik, Buffington, and Swahn.  Nays:  None.  Motion carried 4-0.


Board President:  No report.

Library Director:  G. Hochstetler handed out a written document of the Librarian’s Report which he went over verbally and answered questions from the Board.  No issues were raised.

Friends of the Library:  Phyllis Preble read the minutes from the last Friends meeting.  An electronic copy was sent to Joan following the meeting.

Foundation:  No representatives were present.  Garren informed the Board that the new furniture had arrived, and the chairs they were sitting in were given by the Foundation.

Old Business


New Business

The Board proceeded with the process of nominating new officers for the upcoming year.

A motion for Cole Buffington to be President was made by T. Mejstrik, with nomination to take effect end of May 3rd meeting.  No other nominations were made.  Motion seconded by J. Swahn.  Yeas:  Smith, Mejstrik, Buffington, and Swahn.  Nays:  None.  Motion carried.

Motion for Joan Swahn to continue in the position of Secretary was made by T. Mejstrik, seconded by C. Buffington.  Yeas:  Smith, Mejstrik, Buffington, and Swahn.  Nays:  None.  Motion carried.

Discussion held on next meeting date to allow review of the recommendations for the new budget.  Board decided on second Thursday of July since the usual first Thursday was close to the holiday.

Comments and Announcements by Board Members: 


Meeting Adjournment was announced by outgoing President Bernice Smith at 7:12 p.m.  Next meeting will be Thursday, July 12th at 6:30 p.m.

Respectfully submitted,

Joan Swahn, Secretary

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