July 12, 2018 Valley Public Library Board of Trustees Minutes

Call to Order:  President Cole Buffington called the July 12, 2018 Board Meeting to order at 6:33 p.m.
Pledge of Allegiance:  The pledge of allegiance was recited.
Roll Call:  Trustees answering roll call:  Bernie Smith, Cole Buffington, Joan Swahn, Kyle Held  Library Director Garren Hochstetler was in attendance.
Proof of Posting / Open Meetings Act Poster:  The meeting was held in accordance with the Nebraska Open Meetings Law, with meeting notice posted in the post office, City Hall, and the library bulletin board.  Continuously updated copies of the agenda were maintained on the library’s bulletin board and the library’s website.  President Cole Buffington pointed out the Open Meetings Act poster on the wall of the meeting room.
Approval of Agenda:  Motion to approve by B. Smith, second by K. Held.  Yeas:  Smith, Swahn, Held, Buffington.  Nays:  None.  Motion carried 4-0.  There were no consent agenda items which required approval.
Recognition of Visitors/Correspondence:  Gerri Nordell, Secretary of Friends of the Library was recognized.  No others in attendance.
Public Comment:  President C. Buffington asked for public comment.  None was given.
Approval of Prior Meeting’s Minutes:  Motion to approve the minutes as presented was made by B. Smith, second by K. Held.  Yeas:  Smith, Held, Buffington, and Swahn.  Nays:  None.  Motion carried 4-0.

Board President:  No official report.  Commented that Sydney is doing a great job with the summer program.  The Magician was a good program, and recommend continue doing more things like that.

Library Director:  G. Hochstetler handed out a written document of the Librarian’s Report which he went over verbally and answered questions from the Board.  Garren mentioned that he is looking for “conversation partners” to talk with members from the community who are trying to improve their English speaking skills.  Question raised about availability in the library of non-English books.  Garren reported that it is being looked into, but none are available at this time.

Board Member Teresa Mejstrik joined the meeting at this time.

Friends of the Library:  Gerri Nordell read the minutes from the last Friends meeting.  An electronic copy was sent to Joan following the meeting.

Foundation:  No representatives were present. 

Old Business


New Business
Discussion on selection of Budget Committee began.  Two Board Members are needed to work with Librarian G. Hochstetler.  Bernie Smith nominated Cole Buffington and Kyle Held.  Second by Teresa Mejstrik.  Yeas:  Smith, Held, Buffington, Mejstrik, Swahn.  Nays:  None.  Motion carried 5-0.

One meeting of the committee will be required – to be scheduled within the next two weeks.    The committee will be empowered to prepare recommendations and present to the City.  Garren will find a time for the City presentation.  The Librarian and one Board Member should give the presentation – Cole and Garren will be the attendees.

The Board reviewed the current YTD figures as compared to the 2018 budget.  Discussion held on potential major projects or expenses that needed to be budgeted for, such as the water damage on the outside of the building.  It was suggested to increase the Book Budget by $100/month.

Comments and Announcements by Board Members:

Meeting Adjournment was announced by President Cole Buffington at 7:27 p.m.  Next meeting will be Thursday, September 6th at 6:30 p.m.

Respectfully submitted,
Joan Swahn, Secretary

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