July 12, 2018 Valley Public Library Board of Trustees Minutes

Call to Order:  President Cole Buffington called the July 12, 2018 Board Meeting to order at 6:33 p.m.
Pledge of Allegiance:  The pledge of allegiance was recited.
Roll Call:  Trustees answering roll call:  Bernie Smith, Cole Buffington, Joan Swahn, Kyle Held  Library Director Garren Hochstetler was in attendance.
Proof of Posting / Open Meetings Act Poster:  The meeting was held in accordance with the Nebraska Open Meetings Law, with meeting notice posted in the post office, City Hall, and the library bulletin board.  Continuously updated copies of the agenda were maintained on the library’s bulletin board and the library’s website.  President Cole Buffington pointed out the Open Meetings Act poster on the wall of the meeting room.
Approval of Agenda:  Motion to approve by B. Smith, second by K. Held.  Yeas:  Smith, Swahn, Held, Buffington.  Nays:  None.  Motion carried 4-0.  There were no consent agenda items which required approval.
Recognition of Visitors/Correspondence:  Gerri Nordell, Secretary of Friends of the Library was recognized.  No others in attendance.
Public Comment:  President C. Buffington asked for public comment.  None was given.
Approval of Prior Meeting’s Minutes:  Motion to approve the minutes as presented was made by B. Smith, second by K. Held.  Yeas:  Smith, Held, Buffington, and Swahn.  Nays:  None.  Motion carried 4-0.

REPORTS
Board President:  No official report.  Commented that Sydney is doing a great job with the summer program.  The Magician was a good program, and recommend continue doing more things like that.

Library Director:  G. Hochstetler handed out a written document of the Librarian’s Report which he went over verbally and answered questions from the Board.  Garren mentioned that he is looking for “conversation partners” to talk with members from the community who are trying to improve their English speaking skills.  Question raised about availability in the library of non-English books.  Garren reported that it is being looked into, but none are available at this time.

Board Member Teresa Mejstrik joined the meeting at this time.

Friends of the Library:  Gerri Nordell read the minutes from the last Friends meeting.  An electronic copy was sent to Joan following the meeting.

Foundation:  No representatives were present. 

Old Business

None

New Business
Discussion on selection of Budget Committee began.  Two Board Members are needed to work with Librarian G. Hochstetler.  Bernie Smith nominated Cole Buffington and Kyle Held.  Second by Teresa Mejstrik.  Yeas:  Smith, Held, Buffington, Mejstrik, Swahn.  Nays:  None.  Motion carried 5-0.

One meeting of the committee will be required – to be scheduled within the next two weeks.    The committee will be empowered to prepare recommendations and present to the City.  Garren will find a time for the City presentation.  The Librarian and one Board Member should give the presentation – Cole and Garren will be the attendees.

The Board reviewed the current YTD figures as compared to the 2018 budget.  Discussion held on potential major projects or expenses that needed to be budgeted for, such as the water damage on the outside of the building.  It was suggested to increase the Book Budget by $100/month.

Comments and Announcements by Board Members:
None.

Meeting Adjournment was announced by President Cole Buffington at 7:27 p.m.  Next meeting will be Thursday, September 6th at 6:30 p.m.

Respectfully submitted,
Joan Swahn, Secretary

Special Programming July 23rd-28th

There is a musical Play Group on Monday the 23rd. Young children, Birth to preschool, with their families are invited to come at 10:30. This week’s focus will be on rain sticks and leg jingle bells!

Each Tuesday night, the library will be showing a different musical, starting at 5:30. Join us this Tuesday, July 24th, and bring pillows, blankets, snacks, or whatever would make it more fun for you! You can stop in the library to find out which one we will be showing, call, or even just look through our window at our bulletin board.

This Thursday, July 26th, is the celebration of the end of our summer reading program! Friends of the Library are providing an ice cream treat and Karaoke will be available! This is when we will be drawing prizes for the summer reading program. You do not need to be present to win the big prizes (the ukulele and thunder tubes). Come at 6:00 to celebrate!

Just because we’ve had our party, does not mean special programming ends yet! Select Wednesdays and Saturdays have an Open-the-Box program, like an escape room. Call in or come to the library to sign up for an open slot on the 28th. This program is aimed at teenagers, but all are welcome to try. https://sydders-10.wixsite.com/claimyourinheritance

Special Programming July 16th-19th

For Music Monday on July 16th, we will take a look at didgeridoos and make our own pretend ones! Come with your little ones at 10:30 to read books and make music.

Each Tuesday night, the library will be showing a different musical, starting at 5:30. This Tuesday, July 17th, come and enjoy the movie! You can stop in the library to find out which one it is, or even look through our window at the bulletin board.

Wednesday, July 18th, our Open the Box program still has open slots! Call us at 402-359-9924 or stop into the library to sign up. https://sydders-10.wixsite.com/claimyourinheritance

This Thursday, July 19th, toy piano player Dr. Stacey Barelos will be performing at the library at 6:00. She is a composer who likes to experiment with music in fun, interesting ways. Come to witness this unique musical performance, free and open to the public!

Special Programming July 9th-12th

Here’s what we have lined up as far as special programming the week of July 9th-12th at the library:

There is a musical Play Group on Monday the 9th. Young children, Birth to preschool, with their families are invited to come at 10:30. This week’s focus will be on maracas and shakers!

Each Tuesday night, the library will be showing a different musical, starting at 5:30. Join us this Tuesday, July 10th, and bring pillows, blankets, snacks, or whatever would make it more fun for you! You can stop in the library to find out which one we will be showing, or even just look through our window at our bulletin board. This time, it’s an animated movie that’s popular with kids!

Select Wednesdays and Saturdays will have an Open-the-Box program, like an escape room. Call in or come to the library to sign up for an open slot on the 11th. This program is aimed at teenagers, but all are welcome to try. https://sydders-10.wixsite.com/claimyourinheritance

Select Thursdays will hold line dancing nights! All ages are invited this Thursday, July 12th, at 6 p.m. to have fun with dance. We cater the dances to the people that show up; we want everyone to have a good time!

July 2nd-5th Special Programming

Here’s what we have lined up as far as special programming the first week of July (2nd-5th):

For Music Monday on July 2nd, we will make and play with strummies (rubber band instruments). Come with your little ones at 10:30 to read books, sing songs and make music.

Each Tuesday night, the library will be showing a different musical, starting at 5:30. This Tuesday, July 3rd, although a remake of this movie has been made, we will be showing the original. You can stop in the library to find out which one it is, or even look through our window at the bulletin board!

As a reminder, we will be closed Wednesday, July 4th, for Independence Day.

Select Thursdays will hold dance “classes”. All ages are invited this Thursday, July 5th, at 6 p.m. to learn and have fun with dance. We will decide as we go, reviewing dances like “Cupid Shuffle” and “Electric Slide,” having fun with simple party dances, and/or challenging ourselves with new ones like “The Hustle” or “Tush Push.” Come, and bring a friend!

Although there are no Open the Box slots this coming week, you can still sign up ahead of time for the 11th, 18th, or 28th, by stopping in or calling the library at 402-359-9924.

Special Programming the 25th-28th

Here’s what we have lined up as far as special summer programming the week of the 25th at the library:

There is a musical Play Group on Monday the 25th. Young children, Birth to preschool, with their families are invited to come at 10:30. This week’s focus will be on drums!

Each Tuesday night, the library will be showing a different musical, starting at 5:30. Join us this Tuesday, June 26th, and bring pillows, blankets, snacks, or whatever would make it more fun for you! You can stop in the library to find out which one we will be showing, or even just look through our window at our bulletin board.

Select Wednesdays and Saturdays will have an Open-the-Box program, like an escape room. Call in or come to the library to sign up for an open slot on the 27th. This program is aimed at teenagers, but all are welcome to try.

Select Thursdays will hold Karaoke nights! All ages are invited this Thursday, June 28st, at 6 p.m. to sing their songs and cheer others on!

Military and Vintage Children’s Books Sale

We received a LARGE donation of military history books (especially WWII and Air Force related), along with vintage children’s books.

No charge, but we do encourage you to leave a donation for our Friends of the Library if you can. Friends of the Library helps us with special events, children’s programming, and more!

Come between now and the end of the month, or until they’re gone!

 

18th-21st

Here’s what we have lined up as far as special programming the week of the 18th at the library:
For Music Monday on June 18th, we will find ways of making music that we can do at home, too. Pots and pans will be a big topic, as well as filing glasses with water. Come for books and music at 10:30!
Each Tuesday night, the library will be showing a different musical, starting at 5:30. This Tuesday, June 19th, a more recent live-action musical will be shown. You can stop in the library to find out which one it is, or even look through our window at the bulletin board!
Select Wednesdays and Saturdays will have an Open-the-Box program, like an escape room. Wednesday, the 20th, still has one time slot available for four people. Call in or come to the library to sign up. This program is aimed at teenagers, but all are welcome to try.
Select Thursdays will hold dance “classes”. All ages are invited this Thursday, June 21st, at 6 p.m. to learn and have fun with dance. “The Twist” and “Hand Jive” have been requested. If we’re up to it, harder dances like “The Hustle” or “Tush Push” can be included. The “Cupid Shuffle” and “Electric Slide” can be reviewed if attendants would like, and we can always throw in “Cha Cha Slide” for fun! Come, and we’ll decide as we go!

Agenda for Library Board Meeting July 12th

MEETING NOTICE

Valley Public Library Board Meeting

DATE AND PLACE OF MEETING :        Thursday, July 12th 2018
                                                                   Valley Public Library
                                                                   232 N Spruce St.

STARTING TIME OF MEETING:  6:30pm

CHAIR OF MEETING:                    Cole Buffington, President

This meeting’s agenda will be kept continually current and available for public inspection on the bulletin board in the library’s entryway and on the library’s website at http://libraries.ne.gov/valley/.

AGENDA

  1. Call to Order
  2. Pledge of Allegiance
  3. Roll Call (K. Held, T. Mejstrik, C. Buffington, B. Smith, J. Swahn)
  4. Proof of Posting / Open Meetings Act Poster
  5. Approval of Agenda [ACTION]
  6. Recognition of Visitors/Correspondence
  7. Public Comment – Limited to 3 minutes per speaker and 30 minutes total. When recognized by the chairperson, please state your name and address for the record.
  8. Approval of prior meeting’s minutes [ACTION]
  9. Reports
  10. Board President
  11. Library Director
  12. Friends of the Library
  13. Foundation
  14. Old Business
  15. [None]
  16. New Business
  17. Select a budget committee for FY 2018/2019 [ACTION]
  18. Closed Session – The President may entertain a motion to enter into closed session in accordance with the Nebraska Open Meetings Act. [ACTION]
  19. Comments and Announcements by Board Members
  20. Adjournment

Special Programs Next Week (July 11th-16th)

In addition to our regular, year-round programs, our summer schedule allows for more activities!
Monday: A read and play will be held at the library the 11th at 10:30 by the family facilitators from D.C. West. Join us for activities including songs, a read-aloud and the making of an instrument.
Tuesday: AT THE TWIN RIVERS YMCA, The Amazing Arthur will be performing a magic show, starting at 1:00. This event is free and open to the public.
Later, the library will be showing a musical. This musical is starting at 5:00 (a half-hour earlier than usual) because of the long length of the movie.
Thursday: At 6:00, there will be a musical performance at the library of a flute and oboe duet.
Saturday: The first slots of the Open the Box program, “Claim Your Inheritance,” start at 10:30.