The Southeast Library System has reopened their search for a part-time administrative assistant. The position is for 10 hours a week at $13 an hour. Scheduling is flexible within the hours of 9-5, Monday-Friday. This is a great position for people who are looking for a job to fit in with other obligations in their life, like classes or a primary job elsewhere.
Minimum of high school diploma or GED
Basic working knowledge of email, Microsoft Word and Microsoft Excel or similar software
Experience using QuickBooks or other similar software
Basic understanding of library services
To apply, please send a current resume to email@example.com
For questions, please contact the email above or call 402-467-6188
Full Job Description below:
The Administrative Assistant is often the first contact for someone seeking information or services from the Southeast Library System. Pleasant, courteous phone manners are essential, as is some general knowledge of libraries and library issues. The assistant is the front-line in diverting sales and unsolicited calls, as well as a resource for the Executive Director in review of library articles, issues and mail that cross their desk or desktop. The assistant often will be expected to answer basic questions when the Executive Director and Assistant Director are away from the office. The assistant must be computer literate, able to use word processing, publishing, and accounting applications, and able to troubleshoot minor problems. Core office hours for the assistant are within usual office hours Monday through Friday, with fluctuation due to scheduled SELS workshops and events. In addition, the assistant is expected to perform the following duties:
Serve as System Bookkeeper – Pay bills as approved by Executive Director, prepare payroll, request quarterly funding from Nebraska Library Commission, prepare bank deposits, monitor budget statements, work with system accountant, prepare materials for year-end financial compilation, work with Executive Director and Executive Committee to prepare annual budget for approval by board, file appropriate federal and state tax forms.
Manage Journal Article Request Service – Manage enrollment lists for each professional serial, collect requests for articles from member libraries, and provide articles to member libraries.
Manage Book Kits – Maintain records of circulation of book kits, serve as primary contact for reservations of book kits, process new acquisitions into the collection, manage distribution of the kits through mail, pickup, or drop offs as appropriate.
Assist with Board Meetings – Create budget report for board, collect mileage information and collect information on checks written for board mileage.
Maintain & Update System Files & Records – including the mailing list, equipment lists, financial and personnel files.
General Office Maintenance – including purchasing supplies, equipment, etc., and cleaning as needed.
General Clerical Duties – as assigned by the Board and the Executive Director.
Tasks as assigned by the Executive Director.
Tasks as assigned by the Board.