Job Opening: Administrative Assistant

The Southeast Library System has reopened their search for a part-time administrative assistant.  The position is for 10 hours a week at $13 an hour. Scheduling is flexible within the hours of 9-5, Monday-Friday. This is a great position for people who are looking for a job to fit in with other obligations in their life, like classes or a primary job elsewhere.

Requirements:

Minimum of high school diploma or GED

Basic working knowledge of email, Microsoft Word and Microsoft Excel or similar software

Prefered:

Experience using QuickBooks or other similar software

Basic understanding of library services

 

To apply, please send a current resume to scott.childers.sels@gmail.com

For questions, please contact the email above or call 402-467-6188

Full Job Description below:

The Administrative Assistant is often the first contact for someone seeking information or services from the Southeast Library System. Pleasant, courteous phone manners are essential, as is some general knowledge of libraries and library issues. The assistant is the front-line in diverting sales and unsolicited calls, as well as a resource for the Executive Director in review of library articles, issues and mail that cross their desk or desktop. The assistant often will be expected to answer basic questions when the Executive Director and Assistant Director are away from the office. The assistant must be computer literate, able to use word processing, publishing, and accounting applications, and able to troubleshoot minor problems. Core office hours for the assistant are within usual office hours Monday through Friday, with fluctuation due to scheduled SELS workshops and events. In addition, the assistant is expected to perform the following duties:

  • Serve as System Bookkeeper – Pay bills as approved by Executive Director, prepare payroll, request quarterly funding from Nebraska Library Commission, prepare bank deposits, monitor budget statements, work with system accountant, prepare materials for year-end financial compilation, work with Executive Director and Executive Committee to prepare annual budget for approval by board, file appropriate federal and state tax forms.

  • Manage Journal Article Request Service – Manage enrollment lists for each professional serial, collect requests for articles from member libraries, and provide articles to member libraries.

  • Manage Book Kits – Maintain records of circulation of book kits, serve as primary contact for reservations of book kits, process new acquisitions into the collection, manage distribution of the kits through mail, pickup, or drop offs as appropriate.

  • Assist with Board Meetings – Create budget report for board, collect mileage information and collect information on checks written for board mileage.

  • Maintain & Update System Files & Records – including the mailing list, equipment lists, financial and personnel files.

  • General Office Maintenance – including purchasing supplies, equipment, etc., and cleaning as needed.

  • General Clerical Duties – as assigned by the Board and the Executive Director.

  • Tasks as assigned by the Executive Director.

  • Tasks as assigned by the Board.

 

Joint Youth Services Retreat on September 2

This year the retreat will be held on Thursday, September 2, via Zoom, 1-5 pm.  Register here by August 31!

Presentations and workshops at the retreat will include:

1:00-1:50  American Indian Youth: Living and Learning in the Twenty-First Century with Dr. Barbara Buttes. 

With slides and video Dr. Buttes will introduce American Indians living, learning, working, and playing in today’s United States, while also providing background on American Indian experiences during colonization. Her presentation will weave in American Indian authors who have written about their lives in fiction and in non-fiction. 

1:55- 2:15 “Movin and Groovin” at the Library with Adina Bell 

How to create a fun storytime using music and movement! 

2:20-2:50 “Best” Children’s Books with Dana Fontaine and “Best” Teen Books with Sally Snyder 

This presentation will highlight a few of the very best children’s and teen books. A list of additional recommended books will be provided. 

2:55-3:25 Building Your Social-Emotional Core Strength with Sheila Palmquist 

Movement, breathing, and centering tools to deepen your connections. 

3:30-4:00 Author Talk with Sarah Prineas 

Sarah will speak for 20 minutes about her writing process and how she gets her ideas. Then she will take your questions. We encourage you to read one of her books beforehand, if you haven’t already. Her most recent book is Trouble in the Stars. 

4:10-5:00 Time for Networking 

This is your time to share ideas and successes, brainstorm solutions to problems, and more. 

Sarah Prineas is the author of the award winning Magic Thief series, which has been published in 22 languages around the world, plus a bunch of other books.  Her thirteenth novel, Trouble in the Stars came out from Philomel (Penguin Random House) in April 2021. Sarah has a PhD in English literature, is deeply involved in political activism, works two afternoons a week at local independent bookstore Prairie Lights, rows on the Iowa River, and lives in Iowa City with her mad scientist husband, two perfectly normal cats, and the best dog in the world.  www.sarah-prineas.com