Valley Public Library Board of Trustees Minutes
[approved at March 8, 2018 meeting]
Call to Order: President Nicole Schneider called the January 18, 2018 Board Meeting to order at 6:30 p.m.
Pledge of Allegiance: The pledge of allegiance was recited.
Roll Call: Trustees answering roll call: Nicole Schneider, Bernie Smith, Kyle Held, Joan Swahn. Library Director Garren Hochstetler was in attendance.
Proof of Posting / Open Meetings Act Poster: The meeting was held in accordance with the Nebraska Open Meetings Law, with meeting notice posted in the post office, City Hall, and the library bulletin board. Continuously updated copies of the agenda were maintained on the library’s bulletin board and the library’s website. President Nicole Schneider pointed out the Open Meetings Act poster on the wall of the meeting room.
Approval of Agenda: Motion to approve by B. Smith, second by K. Held. Yeas: Schneider, Smith, Held, Swahn. Nays: None. Motion carried 4-0. There were no consent agenda items which required approval.
Recognition of Visitors/Correspondence: Phyllis Preble, President of Friends of the Library, and Cole Buffington were recognized as visiting. No others in attendance.
Public Comment: President N. Schneider asked for public comment. None was given.
Approval of Prior Meeting’s Minutes: Motion to approve the minutes as presented was made by K. Held, second by B. Smith. Yeas: Schneider, Smith, Held, Swahn. Nays: None. Motion carried 4-0.
Board President: Nicole announced that her term was complete, and she would be leaving the Board effective this day.
Library Director: G. Hochstetler handed out a written document of the Librarian’s Annual Report covering the fiscal year beginning 10/1/16 and ending 9/30/17. Verbal review of topics by Garren, with some questions of interest by the Board. No issues were raised.
Friends of the Library: No report.
Foundation: G. Hochstetler had attended the meeting, so provided a brief overview of one of the topics. Last year the Foundation had approached local businesses for donations to replace some of the library furniture in the front room. Garren presented a picture of potential chairs and coffee table being considered for the replacement. No definite decisions have been made at this time.
Library Director Garren Hochstetler presented recommendations for Policy changes to the Board.
A motion “that the category ‘new adult books’ be removed from the circulation policy, and this type of book should be treated as part of the category ‘most materials’ like other books” was made by Bernie Smith, second by K. Held. Yeas: Schneider, Held, Smith, Swahn. Nays: None. Motion carried.
A motion “that fines for movies be changed to match the same rate and maximum fine of books” was made by Kyle Held, second by J. Swahn. Yeas: Schneider, Held, Smith, Swahn. Nays: None. Motion carried.
A motion “that tabletop games and puzzles be added to the circulation policy with the same rules as books” was made by Kyle Held, second B. Smith. Yeas: Schneider, Held, Smith, Swahn. Nays: None. Motion carried.
Following the Board Membership change of N. Schneider leaving, discussion was held on a replacement for the position of President. Kyle Held made a motion that Bernie Smith be named President, second by J. Swahn. Yeas: Schneider, Held, Smith, Swahn. Nays: None. Motion carried. This position change will go into effect with the next Board Meeting.
Cole Buffington expressed his interest in joining the Board. Following Board discussion, Joan Swahn made the motion for the Board to recommend Cole’s membership to the City Council, second by K. Held. Yeas: Schneider, Held, Smith, Swahn. Nays: None. Motion Carried.
Comments and Announcements by Board Members:
Bernie Smith inquired about the number of meetings required for the Board per year. Concensus was six.
Board discussion to set dates for upcoming meetings. Agreed upon dates: March 8, May 3.
Meeting Adjournment was announced by outgoing President Nicole Schneider at 7:32 p.m. Next meeting will be Thursday, March 8th at 6:30 p.m.
Joan Swahn, Secretary
Librarian’s Report Jan 2018