Library Foundation Board Meeting Agenda

AINSWORTH LIBRARY FOUNDATION BOARD MEETING

February 16, 2017 at 7 p.m.

AGENDA

1.         Call meeting to order

2.         Roll call

3.         Approve minutes

4.         Treasurer’s Report

5.         Approve bills for payment

6.         Gift Transaction List from November 2016 – February 2017

7.         Library Improvements

a.         Island Top Installed

b.         Shelving for Local History Room installed

c.         Re-upholstering of chair completed

d.         Small end table by fireplace

e.         Outside work ?

8.         2017-2018 Nonprofit Corporation Biennial Report

9.         2016 Income Tax Forms

10.       Bill of Rights Exhibit

11.       Nebraska Maker Space Grant

12.       Blind Date with a Book

13.       Winter Programming for children:  Story time; Lego Club; Toddler Time; Dr. Seuss Hour

14.       ESL Class (English as a Second Language)

15.       Book Basket Auction Fundraising Event-Nov. 18th

16.       Set next meeting date/time

17.       Adjournment

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Blind Date with a Book

You shouldn’t always judge a book by its cover.  Put your trust in fate and choose a book without knowing the title, maybe you will fall in love.

The Blind Date with a Book will run all of February.  Readers that dare to try a blind date with a book will have their name put a drawing for a relaxation gift.

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Minutes of the February Library Board Metting

The Ainsworth Library Board held its regular monthly meeting on February 2, 2017.  This meeting was advertised in the local newspaper, over the radio, on the library’s website and Facebook, as well as posted at the Library.  President Mark Kovar called the meeting to order at 5:04 p.m.   Give was given on the posting of the Open Meeting Act.  Roll call showed all members present:  Traci Alberts, Todd Flynn, Mark Kovar, Phyllis Leach, and Alane Lentz.  Library Director, Gail Irwin, was also present for the meeting.

Todd Flynn made the motion to approve the minutes which Phyllis Leach seconded.  All members voted in favor of.  Phyllis Leach moved to approve the claims for payment.  Alane Lentz seconded this with all members voting in favor of.  The Monthly Library Report was presented as well as a list of titles purchased during December.  It was noted that the library did closed early one day due to weather and closed the following day due to road conditions.  Discussion was held on icicles hanging from the roof and over the rain gutters making the sidewalk very icy.

It was noted that the 2016 Public Library Data Survey and the Supplement Survey had been submitted on 1-13-2017.  A copy of the report was shared with the Board.  A copy has also been submitted to the City Clerk’s Office for their records.

Phase Two of Library Improvements has now been completed.  The last item of reupholstering the four sitting chairs and the 16 table chairs was completed during December and January by Pam Theis.  The cost of this project is being paid for by the Library Foundation.

An update was given on the sale of surplus items at the library.  It was noted that the six chairs from the 60’s sold for $10 and the island laminate top sold for $40.  The extra shelving will be put up for sale as soon as we get the book sale items off of them.

The Use Book Sale was held from Jan. 16-31. at the cost of $2 a sack.   Due to the cold snowy weather and being closed, the book sale business will continue a couple of weeks more.

It was noted that the yearly weeding of the magazines had been completed the first part of January. Weeding has also been done from the library collection.  These items were placed on the book sale.

Winter Programming for the children was discussed.  It was noted that a Winter Story Time will be held on Mondays from 4-5 p.m. in February for the preschool to second grade.  A Lego Club will be held on Thursdays in February from 4-5 p.m.  This is open to all ages.  The library is providing the Legos to create with.  A Toddler Time will be held in March on Mondays from 4:30 -5 p.m.  Read across America will be celebrated with a Dr. Seuss Storytime on March 2nd from 4-5p.m.

Since February is Love Your Library Month and the celebration of Valentine’s Day, the Library will be holding a “Blind Date with a Book” all of February.  Patrons choose a book without knowing the title.  The patron’s that check out a book will be put a drawing for a special relaxation gift.

The Nebraska Library Commission is in its application process for a grant from the Institute of  Museums and Libraries for a grant proposal entitled “Library Innovation Studios:  Transforming Rural Communities”.  Our library submitted a letter of commitment and indicated that we would be interest in participating in this project.  This grant would place temporary makerspace-type studios in 30 Nebraska public libraries, each for a period of about 20 weeks, in order to help each library be a “community anchor” for community vitality activities.

Under workshops and meetings, it was noted that staff attended the three webinars for Children, Early Literary, and Teens in the Build a Better World by Upstart/CLSP.  It was noted that the Library Foundation Board would be meeting on Feb. 16th.  Staff plans to attend the Winter Workshop in Kearney on Feb. 10th.   Carolyn Schipporiet will run the library that day.  Big Talk for Small Library’s webinars will be held all day on Feb. 24th.  Mark Kovar made the motion to close the library so that all staff could attend this event.  Todd Flynn seconded this with all members voting in favor of.  It was noted that Board members are welcome to attend any of the workshops/webinars so they could be getting some continuing education hours for the Board Certification.  The Summer Reading Program Workshop is set for March 27th in St. Paul.  It was noted that Gail Irwin was appointed to the Nebraska State Advisory Council of Libraries on January 13, 2017.  The term will end on December 31, 2019.  The Advisory Council will meet on March 21 in Lincoln.  Other meetings will happen in July and November.

Under correspondence, an invitation to a Retirement Party for Richard Miller at the NLC on February 8th was shared the Board.  Some information on converting microfilm to digital images was shared with the Board.  No action was taken.  Various items of interest from library newsletters and journals were shared with the Board.

The next meeting date and time was scheduled for March 2nd at 5 p.m.

Since there was no further business to come before the Board, the meeting was adjourned at 5:50 p.m.

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Agenda for Upcoming Library Board Meeting

AINSWORTY LIBRARY BOARD MEETING will be held on February 2, 2017 at 5 p.m.  This meeting is open to the public!

AGENDA

  1. Call meeting to order
  2. Give notice on the posting of the Open Meeting Act
  3. Roll call
  4. Approve minutes
  5. Approve claims for payment
  6. Monthly Library Report for January/List of Titles Purchased
  7. Winter weather closings at Library
  8. 2016 Public Library Data Survey/Supplement Survey (submitted 1-13-17)
  9. Phase Two of Library Improvement: Chairs have been reupholstered
  10. Update on sale of surplus items
  11. Update on Book Sale
  12. Yearly weeding completed with collection and magazines
  13. Winter Children’s Programing:  Winter Story time (Mondays in Feb.); Lego Club (Thursdays in Feb.); and Toddler Time (Mondays in March)
  14. Dr. Seuss Story time –March 2nd 4-5 p.m.
  15. Blind Date with a Book in February
  16. NLC Grant Proposal: Library Innovation Studios: Transforming Rural Communities With Marker Space
  17. Workshops/Meetings:  Build a Better World Webinar-Children’s Program-Jan. 10th; Build a Better World Webinar-Early Literacy Program-Jan. 26th;  Build a Better World Webinar-Teen Program-Feb. 2nd ;Library Foundation Board Meeting –Feb. 16th; Winter Workshop-Kearney-Feb. 10th ;  Big Talk for Small Library’s Webinars-Feb. 24th (9-5 p.m.;  Nebraska State Library Advisory Council Meeting-Lincoln-March 21st  and Summer Reading Program Workshop-St. Paul-March 27th
  18. Correspondence:   Retirement Party for Richard Miller (NLC)-Feb. 8th ; Information on digitalization; and Items of interest from Library Newsletters/Journals
  19. Set next meeting date/time
  20. Adjournment

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LIBRARY BOARD MEETING

The Ainsworth Library Board will hold its regular monthly meeting on Feb. 2nd at 5 p.m.  This meeting is open to the public.  The agenda is posted at the library for public viewing.

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EARLY CLOSING OF LIBRARY

Due to the weather, the Library will close today (January 24th) at 5 p.m. instead of the usual 8 p.m.

 

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Library is Open Today

The Library is open today even with the ice!   I did put out a lot of de-ice on the sidewalk but it still might be slick.  Walk carefully!

The Book Discussion will be held tomorrow (Jan. 17th) at 3 p.m. instead of today.  Remember to bring your book so I can mail them back to Lincoln!

The Sack Book Sale started today and will run through January 31st.  Stop by and get some great reads!  We have something for all ages.  Fiction and Non-Fiction tiles.  Lots to choose from.  Some have been withdrawn from our collection, while others have been donated.  Even a few VHS tapes and audiobooks!    Magazine are FREE!

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Minutes of January Library Board Meeting

The Ainsworth Library Board held their monthly meeting on January 5th at 5 p.m. as advertised in the local newspaper, on the radio, posted on the library website, and at the library.   Notice was given on the posting of the Open Meeting Act.  Roll called showed four members present (Traci Alberts, Todd Flynn, Phyllis Leach, and Alane Lentz) and one member absent (Mark Kovar).  Library Director  was also present for the meeting.

Todd Flynn made the motion to approve the minutes which Phyllis Leach seconded. Vote showed all in favor.  Phyllis Leach moved to approve the claims for payment.  Traci Alberts seconded this with all voting in favor of.  The Monthly Library Report for November and December was present as well as a List of Titles Purchased.

An update was given on the projects in Phase Two of Library Improvements.  It was noted that the shelving had been constructed and installed in the local history room by Roudy Clapper.  Rod Worrell paid half the cost and the Library Foundation paid the other half of costs for this project.  The new island top was installed the first part of December.  This was paid for by the Library Foundation.  The four blue sitting chairs and the backs of the table chairs are currently being reupholstered by Pam Theis.  We have almost completed all the projects in Phase Two of Improvements and should start on the outside of the library this spring with some projects.

A review was presented on the Book Basket Auction fundraiser held on Nov. 18th at the Elks.  Even with it being a cold wintery night, we had a very nice crowd and raised a total of $1,734.  All the baskets sold and everyone had a great night.

The Bill of Rights Exhibit from the National Archives arrived the last week of December and was set up for display.  The display commemorates the 225th anniversary of the ratification of the Bill of Rights.  Articles on this exhibit were in the newspaper and on the radio as well as the Library Facebook page and library website.

It was noted that the Northeast College started an ESL (English as a Second Language) Class in November.  Pam Barrow is the instructor and Kathy Woods is assisting her.  They meet at the Library on Wednesday from 4-6 p.m.  They have been having between 12-15 students at each class.

Rod Wanger, Director of the Nebraska Library Commission, asked Gail Irwin if she would be interested in serving on the State Advisory Council at the Library Commission.  They meet three times a year (March, July, and November).  The appointment for this won’t happen until mid-January when the Library Commissioner’s select the person that they want.

Brian Johnson has ten stackable chairs that he would like to donate to the Library.   The Board agreed to take this donation.

It was noted that the Library Director had started to work on the Statistical Report for 2016.  Deadline to file is in Febru.

Winter Children’s Programming was discussed.  A Winter Story Time will be held on Mondays during the month of February from 4-5 p.m. for the preschool level through the second grade.   A Lego Club will be held on Thursdays in February from 4-5 p.m. for anyone that would like to attend.  A Toddler/Lap Sit Program will be held in March for the children age two and three from 4:30 – 5 p.m.  An adult will need to stay with the child.  Parents will be asked to let the library know that their child plans to attend so we can plan for craft supplies, etc.  This programming follows the goals in our strategic goals.

The library staff has been busy doing its yearly weeding of the library collection.  The Board approved of holding a Sack Book Sale at the library from January 17th– 31st to clear out the books for sale.  Permission was also granted to sell the old island top, other older shelving from the old storage room, and six stackable chairs from the 1960’s.  This will be done by the way of the Library’s FaceBook page and the Ainsworth On-Line Sales Site.

It was noted that library staff will be attending some upcoming workshops and webinars.  The three webinars include the Build a better world-Children’s Summer Reading on Jan. 10th; Early literacy on Jan. 26th; and Teen connection on Feb. 2nd.  Library staff also plans to attend the Winter Workshop in Kearny on Feb. 10th and the Build a Better World Summer Reading Program Workshop in St. Paul on March 27th.

Under correspondence, we had a thank you card from a student that the Library proctored college tests for and  a congratulation note from Rod Wagner at the Library Commission on being recognized as a Library Journal’s Star Library .  The new Nebraska Intellectual Freedom Manual was also shared with the Library Board and will be inserted in the Library Policy Manual.  Articles of interest from various newsletters and library journals were shared with the Board.

The next meeting date and time was set for Feb. 5th at 5 p.m.  Since there was no other business to come before the Board, the meeting was adjourned at 5:45 p.m.

 

 

 

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Winter Programing For Children At Library

The Ainsworth Public Library will be holding a Winter Story Time on Mondays during the month of February from 4-5 p.m.  This will be open to children from the preschool level through the second grade.

Lego Club will be held on Thursdays in February from 4-5 p.m. for anyone that would like to attend.  The Library will provide the Legos for the children to create with.

A Lap Sit Program will be held in March for the toddlers on Mondays from 4:30 – 5 p.m.  An adult needs to stay with the two or three year old during this time.

We ask that the parents contact the library if their child plans to attend any of the events.  There is limited space.  Knowing how many will attend will help library staff plan for craft supplies. You may stop by the library or call us at 402-387-2032.

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Agenda for Upcoming Library Board Meeting

AINSWORTH LIBRARY BOARD MEETING

January 5, 2017 at 5 p.m.

AGENDA

  1. Call meeting to order
  2. Notice of the Open Meeting Laws
  3. Roll call
  4. Approve minutes
  5. Approve claims for payment/Budget spending review
  6. Monthly Library Report for November and December/List of titles purchased
  7. Update on Library Improvements:  Shelving installed in Local History Room, Island Top installed, and Chairs currently being reupholstered
  8. Review of Book Basket Auction fundraiser-Nov. 18th
  9. Bill of Rights Exhibit
  10. ESL (English as Second Language) Class
  11. Director asked to serve on State Advisory Council at Nebraska Library Commission
  12. Donation of Chairs
  13. Statistical Report for 2016
  14. Book Sale
  15. Permission to sell some shelving and old island top
  16. Workshop/Meetings:  Winter Workshop-Feb. 10th-Kearney and Summer Reading Program Workshop-March 27th-St. Paul
  17. Correspondence: Congratulations from Nebraska Library Commission on being a Star Library, Thank you note on proctoring tests, New Nebraska Intellectual Freedom Manual, and Article of interest from Library newsletters and journals
  18. Set next meeting date/time
  19. Adjournment

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