Library Board Minutes

The last three months of the Mead Public Library minutes are posted. Previous copies of minutes are available at the library.

Mead Public Library Board Minutes
November 18, 2019; 530pm

Members Present: Jennifer Lee (2022), Viki Miller (2020), Jennie Grasiani (2022), Paulette Mayfield (2020) and Layla Giorgakopoulos (2022)

Library Staff Present: Director Van Ackeren

A. Call to order at 5:30pm. President Lee advised of the Open Meeting Act on the west wall.
B. All members present
C. No Guests
D. Business Items: Discussed, revised and approved policies: Emergency and Safety; Public Relations and Marketing; and Overdue, Damaged and Lost Materials
E. Director’s Report: September and October reports were given by Director Van Ackeren. No board meeting in October due to lack of quorum. It was reported we went over budget by 1.9% possibly due to extra salary hours for re-accreditation and unplanned hours on the library outside property. Still waiting for approval for re-accreditation from Christa Porta (NLC). Application was sent September 26, 2019. We received the NLC Youth Grant for $600 and will spend that on the Children’s Summer Reading Program (2020). December 3 we will be hosting a our 3rd Annual Welcome Winter Event. Grasiani volunteered to help (from 6pm-7pm) and Lee will donate unfrosted cupcakes for the event. Director Van Ackeren advised that she received a scholarship for the NLA Conference which was held in La Vista in October. A new volunteer agreement form was approved over email.
G. Approval of Minutes, Bills and Financials, and Monthly report for September 2019 and October 2019 – Motion by Miller, Second by Mayfield. Vote: Lee-Yes, Miller-Yes, Grasiani-Yes, Mayfield-Yes, Giorgakopoulos-Yes. Motion carried 5-0.
G. Motion to Adjourn at 615pm by Grasiani, Second by Lee, Motion carried
Next meeting will be Monday, January 20, 2019 at 530pm (no meeting in December)

Mead Public Library Board Meeting
August 19, 2019

Members Present: Viki Miller(2020), Jennie Grasiani(2022), and Jennifer Lee(2022)
Absent: Layla Giorgakopoulos(2022) and Paulette Mayfield(2020)
Library Staff Present: Director Laurie Van Ackeren, Lori Moseman, and Roberta Kisling
A. Call to Order at 536pm. Lee advised of the Open Meeting Act posted on the west wall.

B. Visitors- none

C. Board Reports-The first three sections of the draft of the library’s Community Response Plan for re-accreditation were discussed and the Board re-affirmed the library’s Mission Statement. Two community needs were preliminarily identified through the Village Survey (increased community engagement and improving the appearance of the village, particularly the business district) and a third need (welcoming newcomers and diversity) was suggested based on Community Profile data and the possibility that a new chicken processing plant in Fremont might bring families to surrounding communities such as Mead. It was agreed results from Survey Monkey and a paper copy of the same patron questionnaire would be reviewed and each Board member would conduct a Key Informant Interview to gain additional information about community needs. Interviews need to be done and delivered to Van Ackeren by August 26, 2019.

D. Staff Reports-Director Van Ackeren advised of the Profit/Loss statement and the Budget for 2020. She stated that attendance and checkouts were up plus had a checkout of 159 on Overdrive. She also stated that some programs did well while others (read alouds) did not. Director Van Ackeren stated that only one person submitted a bid to paint the outside wall and fix the cracks. She advised that she sprayed the library for bugs inside and out last weekend. She also mentioned that the Adult Summer Reading Program Party was to be held on August 20, 2019.

E. Business Items -Motion by Miller to hire the company that submitted to paint and repair outside wall. Second by Grasiani, Vote: Miller-Yes, Grasiani-Yes, Lee-Yes. Motion carried 3-0. Motion by Lee to accept the Mission Statement. Second by Grasiani.

F. Approval of Minutes, Bills and Financials, and Monthly Reports for July 2019- Motion by Grasiani. Second by Miller, Vote: Grasiani-Yes, Miller-Yes, and Lee-Yes. Motion carried 3-0.

G. Motion to Adjourn at 647pm by Lee, Second by Grasiani, Motion Carried
Next meeting with be Monday, September 16, 2019, 530 pm at Mead Public Library

Mead Public Library Board Meeting Minutes
July 15, 2019

Members Present: Viki Miller(2020), Jennie Grasiani(2022), and Jennifer Lee(2022),
Absent: Layla Giorgakopoulos(2022) and Paulette Mayfield(2020)
Library Staff Present: Director Laurie Van Ackeren
A. Call to Order at 635pm. Miller advised of the Open Meeting Act posted on the west wall.
B. Visitors- none
C. Business Items- Miller advised that State Aid ($798.00 for 2019) is included in the Collection/Material budget line per Ed Schroeder and separate line items will be added in budget for different areas of Technology. Miller also advised per Ed Schroeder to spread additional monies throughout the budget line items.
D. Director Report- Van Ackeren reported we are on track concerning our current budget at 71.3% used as of July 2, 2019. Overdrive was significantly higher in June as well as Circulation of Materials. Discussed getting bids on painting South Side of building. New Library Card Application was approved; Motion by Grasiani, seconded by Lee. Motion carried 3-0. Adult Summer Reading Party will be held on Tuesday, August 20 at 7pm and will be an after-hours event with board members bringing snacks to share and public invited to BYOB, if so desired. Soda and snacks will be available to patrons for the party. This is a 21 and over only event and will be closed for patrons under the age of 21. The Mead Library has been invited to host a meeting for all Librarians throughout the Southeast Library System on Sept. 20, 2019. The Friends of the Mead Library will be asked to sponsor the afternoon event by providing cookies and drinks.
E. Board Member Reports-Miller will be resigning as Library Board President effective immediately with Jennifer Lee being interim until Sept. 2019. Motion by Miller, seconded by Grasiani. Motion carried 3-0. After Sept., 2019, position will be reviewed by board members. Board approved for Van Ackeren to ask Nick Raver to install rope on the flag pole and to remind Raver to install solar light.
Also discussed was Re-Accreditation which is due to the NE Library Commission on October 1, 2019. Village surveys were reviewed, Van Ackeren will email a short survey to library patrons and findings will be sent over email to board members to discuss at the next library board meeting.
F. Approval of Minutes, Bills, Financials, and Monthly Report for June 2019: Motion by Lee to approve Minutes, Bills and Financials, seconded by Grasiani . Motion carried 3-0.
G. Motion to Adjourn at 740pm by Grasiani, Seconded by Lee, Motion carried.
Next meeting will be Monday, August 19, 2019 at 530pm