Shelby Community Library

LIBRARY BOARD MEETING MINUTES

Written By: Laura Alt

September 11, 2018 Shelby Community Library Board Meeting Minutes

  Approved

Sept.11, 2018 at 10:04 a.m.

Meeting Called to Order by LuAnn Morgan at 10:04 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call: Present: Lu Morgan, Mary Gillespie, Janice Braasch, John Rasmussen, and Laura Alt. Absent: Rita Houdersheldt

Also Present: Angela Miller

Approval of the Agenda:   Motion by Mary to accept the agenda and seconded by Janice, with a request to view the work calendar for the month of Sept. in discussion items. Motion carried.

Recognition of Visitors: N/A

Reports:

Friends of the Library:

A tentative date for Trunk or Treat is Oct. 27th for 2 hours/time will be set at a later date. Notices will be sent out to Shelby Community members concerning Trunk or Treat.

Possible crochet class will be taught in Oct. or Nov. depending on the schedule of the instructor.

Memories presentation will partner with the school. The date has not been set. Sherri Nielson is checking on the school calendar.

Medicare Part B presentation will take place at a date to be set.

Santa will be visiting the Library in Dec.

Budget: Lu will attend the Village Board Mtg. tonight to present the budget.

Library Advisory: Lu and Laura attended an advisory board meeting on Aug. 23.

A bulletin board will be hung in the hallway for Library notices.

The exterior lettering for the Shelby Community Library will be hung soon.

Consent Agenda:

Motion by John and seconded by Janice to approve Consent Agenda. Motion carried.

Approve Absence(s): Excused absence: Rita Houdersheldt

Minutes: July and August 2018

Claims:  August 2018

Treasurer’s Report: August 2018

Director’s Report:  August 2018

Action Items:

Board Policy Additions/Changes: The Emergency and Safety Policy as School

Policy was reviewed and approved. Motion by Mary and seconded by Janice. Motion carried.

The Confidentiality Policy was reviewed and approved. Motion by Lu and seconded by John. Motion carried.

Budget: The revised final budget was reviewed and approved.(Retirement and Social Security were placed into the budget) Motion by Mary and seconded by John. Motion carried.

Other: N/A

Discussion Items:

Strategic Plan: A discussion was held on the Community Survey concerning Sales Tax. It’s possible that a special election mailing-in vote concerning a city sales tax will occur in Feb. or March.

Other: We have three policies to review in upcoming months.

An estimate for the young adult tables will be discussed next month.

Friends of Library Appreciation will gift $20 of Shelby Bucks to our volunteers.

Foundation letter mailing will go out next week.

Adjournment: Motion to adjourn by Lu and seconded by Mary. Motion carried. Adjourned at 11:22 a.m

Next meeting, Tuesday, Oct. 9

 

Submitted by:  Mary Gillespie

Library Board Secretary

 

August 14, 2018 Shelby Community Library Board Meeting Minutes

Shelby Community Library Board Meeting Minutes

Aug.14, 2018 at 10:00 a.m.

Meeting Called to Order by LuAnn Morgan at 10:00 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call: Present: Lu Morgan, Mary Gillespie, Janice Braasch, John Rasmussen, and Laura Alt. Absent: Rita Houdersheldt

Also Present: Angela Miller

Approval of the Agenda:   Motion by John to accept the agenda and seconded by Janice, with requested move of Treasurer’s report and Minutes to Action Items.  Motion carried.

Recognition of Visitors:

Reports:

Friends of the Library:  Farmer’s market 2018 was successful. It was suggested to inquire about sharing the upcoming presentation on collecting/writing your memories with the school staff and students. The program for students would be held during the day and community program during evening hours.

Budget: Lu will attend the Village Board Mtg. tonight to present the budget.

Library Advisory: Lu and Laura will be meeting soon with advisory board.

Consent Agenda:

Motion by Mary and seconded by John to approve Consent Agenda. Motion carried.

Approve Absence(s): Excussed absence: Rita Houdersheldt

Claims:  June 2018

Director’s Report:  June 2018

Action Items:

Treasurer’s Report: After discussion, Motion was made by Lu and seconded by John to accept                                          the Treasurer’s Report. Motion carried.

Minutes: July minutes were discussed, the draft will be adjusted and voted upon next month.

Board Policy Additions/Changes: The Complaint Policy was reviewed and approved. Motion by Lu, seconded by Mary. Motion carried.

Budget: The budget was reviewed and approved. Motion by Mary and seconded by Janice. Motion carried.

Other:

Discussion Items:

Other: End tables and bench for Library will be discussed next month.

An enclosed cabinet will replace the bulletin board in hallway.

Friends of the Library appreciation will be recognized in Oct.

Foundation letter mailings will be sent in Sept.

Executive Session: Motion by Janice and seconded by John to go into executive session to discuss personnel, motion carried. Entered into executive session at 11:16 a.m. Motion to go out of executive session made by Mary and seconded by John, motion carried. Returned to regular session at 12:40.

Adjournment: Adjourned at 12:42.

Next meeting, Tuesday, Sept. 11, 2018, 10:00 am

Submitted by:  Mary Gillespie

Library Board Secretary

 

July 10, 2018 Shelby Community Library Board Meeting Minutes

Approved

Shelby Community Library Board Meeting Minutes

July 10, 2018 at 9:35 a.m.

Meeting Called to Order by LuAnn Morgan at 9:35 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call (excused/unexcused:)  Present:  Lu Morgan, Mary Gillespie, Rita Houdersheldt, Janice Braasch, and Laura Alt. Unexcused: John Rasmussen

Also Present: Angela Miller

Approval of the Agenda:   Motion by Mary Gillespie to accept the agenda and seconded by Rita Houdersheldt, with requested move of next month’s meeting date and Strategic Plan update to discussion items.  Motion carried.

Recognition of Visitors: N/A

Reports:

Friends of the Library:  The number of movie matinees were extended from 4 to 7 to accommodate the children attending them.  Farmers Market will continue and run for 5 weeks. Activities include: Bouncy House, Polk Co. Bucket Truck, Painting Rocks, Cup Cake Musical Chairs, and Face Painting. Used book sale will continue at Farmer’s Market, also.

Fun Run in Osceola will have two teams

Summer Story Hour end of the year party will be July 21st in the park with water games planned.

Budget: NA

Library Advisory: NA

Consent Agenda:

Motion by Mary Gillespie and seconded by Lu Morgan to approve Consent Agenda. Motion carried.

Approve Absence(s): Unexcussed absence: John Rasumussen

Minutes:  June 12, 2018

Claims:  N/A

Treasurer’s Report: N/A

Director’s Report:  N/A

Action Items:

Election of Officers: President-Lu Morgan, Vice President-John Rasmussen, Secretary-Mary Gillespie, Historian-Rita Houdersheldt, Acknowledgements-Janice Braasch.                       Budget Committee-Lu Morgan and Janice Braasch. Motion to approve appointments was made by Janice Braasch, seconded by Rita Houdersheldt. Motion carried.

Board Policy Additions/Changes: The Circulation and Public Services Policy was reviewed and approved. Motion by Mary Gillespie, seconded by Rita Houdersheldt. Motion carried.

Other:  NA

Discussion Items:

Strategic Plan: The community survey results will be discussed at the Village Board Mtg.

Library Computers: NA

Other: Library substitutes will be Sherri Nielson, if available, and volunteers from the board as needed.

Executive Session: Entered into executive session at 10:35 a.m. Returned to regular session at 10:45 a.m.

Adjournment: Adjourned at 10:46 a.m.

Next meeting, Tuesday, August 14, 2018, 10:00 am

Submitted by:  Mary Gillespie

Library Board Secretary

 

June 12, 2018 Shelby Community Library Board Meeting Minutes

Approved

Shelby Community Library Board Meeting Minutes

June 12, 2018 1:00 p.m.

Meeting Called to Order by Terry Fusco at 1:00 p.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call (excused/unexcused:)  Present:  Terry Fusco, Lu Morgan, Mary Gillespie, and Laura Alt. Excused: Alice Woodard and John Rasmussen.

Also Present: Angela Miller

Approval of the Agenda:   Motion by Terry Fusco to accept the agenda and seconded by Lu Morgan.  Motion carried.

Recognition of Visitors: N/A

Reports:

Friends of the Library:  Story hours are booked for the summer and posted. Farmers Market will begin July 11th and run for 5 weeks. Activities include: Bouncy House, Polk Co. Bucket Truck, Painting Rocks, Cup Cake Musical Chairs, and Face Painting.

Budget: Committee Mtg. date is June 18th at 10:00 am.

Library Advisory: Met on May 14th, 2018.

Consent Agenda:

Motion by Lu Morgan and seconded by Mary Gillespie to approve Consent Agenda. Motion carried.

Approve Absence(s): Alice Woodard and John Rasmussen

Minutes:  May 8, 2018

Claims:  N/A

Treasurer’s Report: N/A

Director’s Report:  N/A

Action Items:

Board Policy Additions/Changes: Adjustments made to the Circulation and Public Services Policies. Will review next month.

Other:  N/A

Discussion Items:

Strategic Plan: A survey will be sent to community residents in conjunction with the village.

Library Computers: Laura will speak to Mr. Kay about a system vs. computer problem with the computers at the service desk.

Other: Discussion was held on payment for the substitute personnel

Executive Session: Entered into executive session at 2:03. Returned to regular session at 2:21.

Adjournment: Adjourned at 2:25 pm

Next meeting, Tuesday, July 10, 2018, 10:00 am

Submitted by:  Mary Gillespie

Library Board Substitute Secretary

May 8, 2018 Shelby Community Library Board Meeting Minutes

APPROVED

Shelby Community Library Board Meeting Minutes

May 8, 2018 10:00 a.m.

Meeting Called to Order by Terry Fusco at 10:00 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call (excused/unexcused:)  Present:  Terry Fusco, Lu Morgan, John Rasmussen, Mary Gillespie, Alice Woodard, and Laura Alt.

Also Present: Angela Miller and Sherri Nielsen

John Rasmussen left at 10:40a.m.

Approval of the Agenda:   Motion by Terry Fusco to go into Executive Session before the rest of the meeting.  Seconded by Alice Woodard.  Motion carried.

Recognition of Visitors: N/A

Executive Session:   Entered into Executive Session at 10:03 a.m.  Returned to regular session at 10:27 a.m.

Reports:

Friends of the Library:  N/A

Budget: N/A

Library Advisory: N/A

Consent Agenda:

Motion by Lu Morgan and seconded by John Rasmussen to approve Consent Agenda. Motion carried.

Approve Absence(s): N/A

Minutes:  April 10, 2018

Claims:  N/A

Treasurer’s Report: N/A

Director’s Report:  N/A

Action Items:

Board Policy Additions/Changes: Board, Personnel and Volunteer Policy and the Activity Room Policy and Activity Room Registration Form Policy were reviewed and approved. Circulation and Public Services Policy will be reviewed next month.  Motion to approve by Mary Gillespie and seconded by Lu Morgan.  Motion carried.

Other:  N/A

Discussion Items:

The library’s Policy Index Form will be updated and sent to trustees and library staff.

Strategic Plan:  :  Laura will document the dates that we have attended Village and Chamber meetings to discuss implementing sales tax, housing and other subjects relating to our Strategic Plan goals.

Library Computers: Library computers have been installed. Laura will contact Windstream about increasing internet speed.  Reviewed a bid for remote support/update of library computers; cost appears excessive and service will not be implemented.

Laura will purchase Fax director from U S Robotics.

Names have been presented to the Village Board for possible new library trustees.

Other: N/A

Adjournment: Adjourned at 11:20 a.m.

Next meeting, Tuesday, June 12, 2018, 1:00 p.m.

Submitted by:  Alice Woodard

Library Board Secretary

April 10, 2018 Shelby Community Library Board Meeting Minutes

APPROVED

Shelby Community Library Board Meeting Minutes

April 10, 2018, 10:00 a.m.

Meeting Called to Order by Terry Fusco at 10:00 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call (excused/unexcused:)  Present:  Terry Fusco, Lu Ann Morgan, Alice Woodard, Mary Gillespie, John Rasmussen and Laura Alt.

Also Present:  Angela Miller

Approval of the Agenda:  Motion by LuAnn Morgan and seconded by John Rasmussen to approve the agenda, with requested move of Claims, Treasurer’s Report and Director’s Report to Action items.  Motion carried.

Recognition of Visitors: Sherri Nielsen

Reports:

Friends of the Library:  Laura will be visiting with Jen Vrbka about becoming Friends of Library director.

Budget::  N/A

Library Advisory:  N/A

Consent Agenda:

Motion by Alice Woodard and seconded by Lu Ann Morgan to approve all except Claims, Treasurer’s Report and Director’s Report which will be moved to Action items. Motion carried.

Approve Absence(s): N/A

Minutes: March 20, 2018

Action Items:

Claims and Treasurer’s Report:   No amount shown for Amazon purchases.  Laura will check and revise.  Motion to approve by Mary Gillespie and seconded by Lu Ann Morgan.  Motion carried.

Director’s Report: Laura will be gone for several days the middle of April, due to medical reasons.  Motion to approve by John Rasmussen and seconded by Lu Morgan.  Motion carried.

Humanities Nebraska, Randall Snyder, will arrange for presentation to be held at the Shelby Senior Center June 12, 2018. A $50 fee will be paid from the library budget.  Motion to approve by Alice Woodard and seconded by Lu Morgan.  Motion carried.

Board Policy Additions/Changes:  Board, Personnel and Volunteer Policy and Activity Events Policy were reviewed and approved, with minor changes recommended.  The Librarian Personnel Policy was reviewed and approved as presented.  Motion by Lu Morgan and seconded by Terry Fusco.  Motion carried.

Other:  NA

Discussion Items:

Library Computers:  Decided to purchase 2 new laptop computers with Windows 10, 4 Microsoft Office 2016 and 3 laptop batteries.  These will be paid for out of Foundation monies.  Motion to approve by John Rasmussen and seconded by Terry Fusco.  Motion carried.

Other:  Terry Fusco and Alice Woodard’s terms are expiring.  Will search out for replacements and offer names to the Village Board.

Strategic Plan:  Shelby Sales Tax is on the Village Boards’ next meeting agenda. Terry Fusco plans to attend this meeting.

Library Improvements: Some furniture has been received and more will be arriving soon for Sherri’s area.

Newspaper digitization: Polk County Historical Society digitization project is completed through 2014.  PCHS plans to hold training classes in each county library as time allows.

Archive Collection: N/A

Executive Session: N/A

Adjournment: Adjourned 11:18 a.m.

Next-Meeting – -Tuesday, May 8, 2018, 10:00 a.m.

Submitted by:  Alice Woodard

Library Board Secretary

March 20, 2018 Shelby Community Library Board Meeting Minutes

APPROVED

Shelby Community Library Board Meeting Minutes

March 20, 2018, 10:00 a.m.

Meeting Called to Order by Terry Fusco at 10:00 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call (excused/unexcused:)  Present:  Terry Fusco, John Rasmussen, Mary Gillespie, and Laura Alt.

Also Present: Angela Miller and Sherrie Nielsen

Approval of the Agenda: Motion by Mary Gillespie and seconded by John Rasmussen to approve the agenda.   Motion carried.

Recognition of Visitors: N/A

Reports:

Friends of the Library:   Story Hour was handled by Jeanne Kay on March 1st, 15 children attended.

Budget: N/A

Library Advisory: N/A

Consent Agenda:

Motion by John Rasmussen and seconded by Mary Gillespie to approve Consent Agenda. Motion carried.

Approve Absence(s): Approved absences of Alice Woodard and LuAnn Morgan.

Minutes: February 13, 2018

Claims:  N/A

Treasurer’s Report: N/A

Director’s Report:  N/A

Action Items:

Technology Plan: Motion made by Mary Gillespie and seconded by Terry Fusco to approve the Technology Plan, Motion carried.

Librarian Personnel Policy: Motion made by Terry Fusco and seconded by John Rasmussen to accept the changes made in the Librarian Personnel Policy. Motion carried.

Activity Room Policy & Activity Room Registration Form: Motion made by Mary Gillespie and seconded by John Rasmussen to approve the Activity Events Policy and Registration form. Motion carried.

Library Friday Hours: Motion made by Mary Gillespie and seconded by Terry Fusco to close the library at 3:00 on Friday afternoons. Motion carried.

Other: Sherri Nielsen gave a report on future furniture, book clubs, a possible game night, and a Book Challenge to be implemented in the library.

Discussion Items:

NE Overdrive: continue with what we are currently doing with the overdrive books

Library Computers: Tabled until April to discuss with LuAnn Morgan. We would like Lu to check laptops and make recommendations for updating or replacing. Board discussed 3 new laptops if needed.

Statistical Report: N/A

Strategic Plan:  N/A

Other: George Thelen Jr. is researching Shelby, may add a link on Library website.

Library Improvements: Painting is complete and TV has been hung.

Newspaper digitization:  N/A

Executive Session: N/A

Adjournment: Adjourned at 10:55 a.m.

Next meeting, Tuesday, April 10, 2018, at 10:00 a.m.

Submitted by:  Mary Gillespie

Library Board Member

 

February 13, 2018 Shelby Community Library Board Meeting Minutes

APPROVED

Shelby Community Library Board Meeting Minutes

February 13, 2018, 9:00 a.m.

Meeting Called to Order by Terry Fusco at 9:00 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call (excused/unexcused:)  Present:  Terry Fusco, Lu Morgan, John Rasmussen, Mary Gillespie, Alice Woodard, and Laura Alt.

Also Present: Alissa Byrd and Sherrie Nielsen

Mary Gillespie left at 9:55 a.m. and John Rasmussen left at 10:10 a.m.

Approval of the Agenda: Motion by Alice Woodard and seconded by Lu Morgan to approve the agenda.   Motion carried.

Recognition of Visitors: N/A

Reports:

Friends of the Library:   Story Hour will be handled by Sherri Nielsen in March..

Budget: N/A

Library Advisory: N/A

Consent Agenda:

Motion by Lu Morgan and seconded by Alice Woodard to approve Consent Agenda. Motion carried.

Approve Absence(s): N/A

Minutes: January 12, 2018

Claims:  N/A

Treasurer’s Report: N/A

Director’s Report:  N/A

Action Items:

Technology Plan is to be revised. Much discussion and many changes need to be made.  We will table and review again at our March meeting.

Board Policy Additions/Changes:

Personnel Policy reviewed with many questions on vacation leave verbiage. Lu will visit with city clerk on procedures and then she and Terry will meet to revise the policy for review at our March meeting.

Other: N/A

Discussion Items:

Statistical Report: Laura working on this report and will submit by Friday, February 16th.

Strategic Plan:  Look further into applying for grants from Humanities Nebraska to have a variety of speakers on different topics.  We would pay a small fee to have them come.  We will start going through our policies to review and update them.

Other: N/A

Library Improvements:

No word on purchase of a new TV. Sherri is planning on purchasing new furniture for her area but undecided at this point.  She will seek input from a few students and teachers.

Newspaper digitization:

Polk County Historical Society needs $461 to meet its goal. The next digitization will have information through 2009.  After that the digitization will be done every 3 – 5 years.

Executive Session: N/A

Adjournment: Adjourned at 10:23 a.m.

Next meeting, Tuesday, March 13, 2018, at 10:00 a.m.

Submitted by:  Alice Woodard,  Library Board Secretary

January 12, 2018 Shelby Community Library Board Meeting Minutes

APPROVED

Shelby Community Library Board Meeting Minutes

January 12, 2018, 10:00 a.m.

Meeting Called to Order by Terry Fusco at10:00 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call (excused/unexcused:)  Present:  Terry Fusco, John Rasmussen, Mary Gillespie, Alice Woodard, and Laura Alt.  Lu Ann Morgan absent.

Also Present: Alissa Byrd

Approval of the Agenda: Motion by Mary Gillespie and seconded by John Rasmussen to approve the agenda.   Motion carried.

Recognition of Visitors: Chip Kay joined us 10:20 a.m.

Reports:

Friends of the Library:   Stacy Stewart will have a Valentines Story Hour in February.  Alissa Byrd has offered to help with the Story Hour Program.

Budget: N/A

Library Advisory: N/A

Consent Agenda:  Motion by Alice Woodard and seconded by Mary Gillespie to approve Consent Agenda.  Motion carried.

Approve Absence(s): Approve absence of Lu Ann Morgan.

Minutes: December 12, 2017

Claims:  N/A

Treasurer’s Report: N/A

Director’s Report:  N/A

Action Items:

Library Hours: N/A

Board Policy Additions/Changes: Personnel Policy:  Tabled at this time.  Laura will write up a new Personnel Policy for us to review next month.

Other: N/A

Discussion Items:

Strategic Plan: N/A ”

Other: Laura working on E-rate and the Statistical Report.

Library Improvements: Chip Kay joined us and we discussed purchasing a 55’ TV, with Roku, for east wall in youth area of library. Motion by John Rasmussen and seconded by Alice Woodard, to have Chip Kay order the TV and the Library Foundation will pay for it,   Motion carried.

Newspaper digitization:   N/A

Archive Collection: N/A

Executive Session: N/A

Adjournment: Adjourned at 10:30 a.m.

Next meeting, Tuesday, February13, 2018, at 10:00 a.m.

Submitted by:  Alice Woodard,

Library Board Secretary

 

December 12, 2017 Shelby Community Library Board Meeting Minutes

APPROVED

Shelby Community Library Board Meeting Minutes

December 12, 2017, 9:30 a.m.

Meeting Called to Order by Terry Fusco at 9:30 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call (excused/unexcused:)  Present:  Terry Fusco, John Rasmussen, Alice Woodard, and Laura Alt.  Lu Ann Morgan and Mary Gillespie absent.

Also Present: Alissa Byrd

Approval of the Agenda: Motion by Terry Fusco and seconded by Alice Woodard to approve the agenda.   Motion carried.

Recognition of Visitors: N/A

Reports:

Friends of the Library:   Mr. & Mrs. Santa notified that this would be their last year to visit.

Budget: N/A

Library Advisory: N/A

Consent Agenda:  Motion by John Rasmussen and seconded by Terry Fusco to approve Consent Agenda.  Motion carried.

Approve Absence(s): Approve absences of Lu Ann Morgan and Mary Gillespie.

Minutes: November 14, 2017

Claims:  N/A

Treasurer’s Report: N/A

Director’s Report:  N/A

Action Items:

Plan to have Rachelle McPhillips of Columbus Library speak on “Engaging Teens” in January. Motion to approve paying mileage to her, by Alice and seconded by Terry Fusco.  Motion carried.

Humanities Nebraska:   program offers various topics at reasonable prices.  Need to write a grant and then we would pay $50 – $75 for them.

Library Hours: N/A

Board Policy Additions/Changes:  Village Clerk has requested the library handle vacations and income taxes same as village (January 1 – December 31).  Will get more information on Village policy and review later.

Other: N/A

Discussion Items:

Strategic Plan: Plan on having lady from Columbus Library speak on “Engaging Teens.”

Alice spoke to people at Senior Center regarding Shelby sales tax.

Other:   Starting in July 2018 no e-rate on phone service but will receive on internet.

Summer Reading Program: “Libraries Rock”

Laura has 53 CE credits, is required to have 45.

Library Improvements:  East wall of library will be removed January 2-3, 2018 and fireplace will also be moved.  Brian Schmidt has been there to see what needs to be done.  We will think about another TV later.

Jolene has ordered blinds for entryway and will take about 3 weeks to receive them.

Signage:   “Public Library”   letters are to be placed above new, west entrance windows.

Newspaper digitization:   Polk County Historical Society continues receiving donations toward newspaper digitization.

Archive Collection: N/A

Executive Session: N/A

Adjournment: Adjourned at 9:50 a.m.

Next meeting, Tuesday, January 9, 2018 at 10:00 a.m.

Submitted by:  Alice Woodard,

Library Board Secretary

November 14, 2017 Shelby Community Library Board Meeting Minutes

APPROVED

Shelby Community Library Board Meeting Minutes

November 14, 2017, 10:00 a.m.

Meeting Called to Order by Terry Fusco at 10:00 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call (excused/unexcused:)  Present:  Terry Fusco, Lu Ann Morgan, John Rasmussen, Alice Woodard, and Laura Alt.  Mary Gillespie absent.

Also Present:  None

Approval of the Agenda:   Move Claims to appear first under Action items.  Motion by Lu Ann Morgan and seconded by Alice Woodard to approve the agenda.   Motion carried.

Recognition of Visitors: N/A

Reports:

Friends of the Library:  Mrs. Kay will handle Story Hour this month.  Mr. & Mrs. Santa will visit the library Wednesday, December 6, 2017.

Budget: N/A

Library Advisory: N/A.

Consent Agenda:  Move Claims to appear first under Action Items.  Motion to approve

by Lu Morgan and seconded by Alice Woodard.   Motion carried.

Approve Absence(s): Approve absence of Mary Gillespie.

Minutes: October 10, 2017

Treasurer’s Report: N/A

Director’s Report:  N/A

Action Items:

Claims: Motion to approve by Alice Woodard and seconded by John Rasmussen.  Motion carried.

Library Hours: Discussed hours and pay for new assistant librarian. Motion to approve salary for new assistant librarian with option to review in 90 days   Motion by Alice Woodard and seconded by Lu Morgan. Motion approved.

Board Policy Additions/Changes:  N/A

Other:  Reviewed and discussed letter from Amazon Smile regarding earning .5% commission when ordering through this site.  Tabled for further review.

Microsoft Office 7 retired and not working. Motion made to upgrade by John Rasmussen and seconded by Lu Morgan.

Discussed vacation pay for Chuck Reichwein and agreed on amount for Longevity Pay. Motion to approve by Lu Morgan and seconded by Alice Woodard.  Motion carried.

Looked at samples from Jolene’s for blinds in new entryway.  Motion to approve purchasing pull down/up shades for west and north windows by Lu Morgan and seconded by Terry Fusco.  Motion carried.

 

Discussion Items:

Strategic Plan: Adult class scheduled:  Sherri Nielsen plans on giving a class on Christmas decorations for doors.  Reminder to discuss sales tax with Village Board members when we see them.

Other:

Library Improvements:  The east wall in library is to be torn down over Christmas break.  Fireplace needs to be moved.

Newspaper digitization: Polk County Historical Society continues receiving donations toward newspaper digitization.

Archive Collection: N/A

Executive Session: N/A

Adjournment: Adjourned at 10:57 a.m.

Next meeting, Tuesday, December 12, 2017, 10:00 a.m.

Submitted by:  Alice Woodard, Library Board Secretary

October 10, 2017 Shelby Community Library Board Meeting Minutes

APPROVED

Shelby Community Library Board Meeting Minutes

October 10, 2017, 10:00 a.m.

Meeting Called to Order by Terry Fusco at 10:00 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call (excused/unexcused:)  Present:  Terry Fusco, Lu Ann Morgan, Alice Woodard, Mary Gillespie, John Rasmussen and Laura Alt.

Also Present: Chuck Reichwein

Approval of the Agenda:  Motion by LuAnn Morgan and seconded by Alice Woodard to approve the agenda, with requested move of Claims, Treasurer’s Report and Director’s Report to Action items.  Motion carried.

Recognition of Visitors: N/A

Reports:

Friends of the Library:  At this point there are 7 signed up to be in the Trunk or Treat Fun on October 28, 2017.

Budget::  N/A

Library Advisory:  Sherri Nielsen will open library at 8:00 a.m. when she comes to work.

Consent Agenda:  Motion by Alice Woodard and seconded by John Rasmussen to approve all except

Claims, Treasurer’s Report and Director’s Report which will be moved to Action items. Motion carried.

Approve Absence(s): N/A

Minutes: September 12, 2017

Action Items:

Claims: Pay for Amazon membership annually instead of monthly.   Motion to approve by Alice Woodard and seconded by Mary Gillespie.  Motion carried.

Treasurer’s Report:  Terry Fusco will visit with Foundation to have the village send a check from the fund to pay for the entryway to library, which the library had requested changed.

Director’s Report:

Questioned large amount of monies in Petty Cash. Laura has turned in some of it to the Village Clerk.

Board Policy Additions/Changes:  N/A

Other:  NA

Discussion Items:

Library Patrons:   Discussed ideas to encourage visits to the library.  If the automated library software cannot provide data on patronage usage, a spreadsheet will be utilized.

Other:   Donor letter has been reviewed and plans are to send the letters in October.

Mary will continue to work on placing the leaves on the tree that Amy T painted in the entryway to library.

Three children will attend the stuffed animal repair instruction tomorrow.

Strategic Plan: Lu and Terry have discussed sales tax with Village Board members.

Library Improvements: Will not purchase a large TV at this time.  Laura will use the cricut machine to make library signage.  Mary will talk to Mr. Kay about outdoor signage.

Newspaper digitization: Polk County Historical Society digitization project is completed through the 1960’s.  Still in need of $2,300.

Archive Collection: N/A

Executive Session: N/A

Adjournment: Adjourned 11:15 a.m.

Next-Meeting – -Tuesday, November 14, 2017, 10:00 a.m.

Submitted by:  Alice Woodard

Library Board Secretary

September 12, 2017, 10 a.m., Shelby Community Library Board Meeting Minutes

APPROVED

Shelby Community Library Board Meeting Minutes

September 12, 2017, 10:00 a.m.

Meeting Called to Order by Terry Fusco at 10:00 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call (excused/unexcused:)  Present:  Terry Fusco, Lu Ann Morgan, John Rasmussen, Alice Woodard, and Laura Alt.  Mary Gillespie absent.

Also Present: Chuck Reichwein

Approval of the Agenda:   Motion by Lu Ann Morgan and seconded by Alice Woodard to approve the agenda with requested changes.   Motion carried.

Recognition of Visitors: N/A

Reports:

Friends of the Library:  Discussed Trunk or Treat fun day.  Possibly reach out to community to be involved?  It was suggested to involve the Shelby Chamber.  No volunteers for Story Hour in September.  Keep reaching out for more volunteers for Friends.

Budget: N/A

Library Advisory:  Need to set date for Advisory Meeting.

Consent Agenda:  Motion to approve by John Rasmussen and seconded by Lu Ann Morgan

Motion carried.

Approve Absence(s): Approve absence of Mary Gillespie.

Minutes: August 11, 2017 meeting.

Claims: N/A

Treasurer’s Report: N/A

Director’s Report:  N/A

Action Items:

Library Hours: Table this item until we visit with Mr. Kay.

National Friends Library Week: Will give Shelby Bucks to 10 Friends of Library volunteers.  Motion to approve by Lu Ann Morgan and seconded by John Rasmussen.

Board Policy Additions/Changes:  N/A

Other:  N/A

Discussion Items:

Strategic Plan: N/A

Other: Discussion on policy regarding closing of library when school is called off. Continue to follow our Library Operations Policy.

Library Improvements:   Concern over use of new entryway, furniture etc.  Will further discuss signage with Mr. Kay.  Discuss on need for TV’s.  Mary checked on darkening treatments. We will check into other options available.  Amy has purchased materials for donor tree mural and will complete as time allows.  Library Trustees have met the certification requirements, due by September 30, 2017.  E-Rate credit will be on next bill.

No update on the project to instruct children on stuffed animal repair. New and existing patrons will be given tickets to win a Nook 7” tablet.

Newspaper digitization  Completed through the mid 1960’s, fundraising continues to digitize to date.  This website has been bookmarked on the new entry kiosk computer for patrons’ ease of access.

Archive Collection: N/A

Executive Session: N/A

Adjournment: Adjourned at 11:05 a.m.

Next meeting, Tuesday, October 10, 2017, 10:00 a.m.

Submitted by:  Alice Woodard

Library Board Secretary

August 11, 2017, 10 a.m., Shelby Community Library Board Meeting Minutes

APPROVED

Shelby Community Library Board Meeting Minutes

August 11, 2017, 10:00 a.m.

Meeting Called to Order by Terry Fusco at 10:00 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call (excused/unexcused:)  Present:  Terry Fusco, Alice Woodard, Mary Gillespie and Laura Alt.   LuAnn Morgan and John Rasmussen excused absence.

Also Present: N/A

Approval of the Agenda:  Motion by Terry Fusco and seconded by Alice Woodard to approve the agenda, with requested changes.  Motion carried.

Recognition of Visitors: N/A

Reports:

Friends of the Library:  Busy summer with children’s activities:  Story Hours and Farmer’s Market.  Searching for more volunteers to be involved in Friends.

Budget::  N/A

Library Advisory:  No firm schedule to move bookcases & books in library.

Consent Agenda:  All approved except move Treasurer’s Report and Minutes to Action items.

Motion to approve by Alice Woodard and seconded by Terry Fusco.

Approve Absence(s): Motion to approve absence of LuAnn Morgan and John Rasmussen. Motion carried..

Claims: N/A

Director’s Report:  N/A

Action Items:

Minutes: Motion to approve July 11th minutes with requested changes by Mary Gillespie and seconded by Terry Fusco.  Motion carried.

Treasurer’s Report: Butler County and Polk County Atlas’ were donated by Brian Schmidt.  Due to condition of them we will leave as is.  Motion to approve by Alice Woodard and seconded by Terry Fusco.

Other:  N/A

Discussion Items:

Board Policy Additions/Changes:  N/A

Strategic Plan: Village Board working on TIF Program.

Other: Fewer children attended Summer Reading Programs.

Received $400 from Pinnacle Bank for Fun, Run, Walk. One credit needed from trustees by September 30th to be certified.  Wait until entrance room is ready before doing TV renovation.

E-Rate approved. School signage may be changed for outside of building.

We will be sending out a donor letter as usual. Discussion on offering classes to middle school kids on repairing stuffed animals

Newspaper digitization: N/A

Building Plans: N/A

Archive Collection: N/A

Executive Session: N/A

Adjournment: Adjourned 11:15 a.m.

Next-Meeting – -Tuesday, September 12, 2017, 10:00 a.m.

Submitted by:  Alice Woodard

Library Board Secretary

 

JULY 11, 2017, 9:30 a.m., Shelby Community Library Board Meeting Minutes

APPROVED

Shelby Community Library Board Meeting Minutes

July 11, 2017, 9:30 a. m.

Meeting Called to Order by Lu Ann Morgan, via phone, 9:30 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call (excused/unexcused:)  Present:  Terry Fusco, Alice Woodard, Mary Gillespie, John Rasmussen, Lu Ann Morgan via phone and Laura Alt.

Also Present: Chuck Reichwein

Approval of the Agenda:   Motion by Terry Fusco and seconded by Lu Ann Morgan to approve the agenda with requested changes.   Motion carried.

Recognition of Visitors: N/A

Reports:

Friends of the Library:  Laura has gotten sponsors for the Bouncy House at the Farmer’s Market July 19th.

Budget:  Reviewed draft of 2017-2018 budget

Library Advisory:  N/A

Consent Agenda:  All approved except move Treasurer’s Report to Action items.

Motion to approve by John Rasmussen and seconded by Alice Woodard. Motion carried.

Approve Absence(s): N/A

Minutes: June 13, 2017

Claims: N/A

Director’s Report:  N/A

Action Items:

Treasurer’s Report: Discussed to Reserve Funds expenditures. Motion to approve Treasurer’s Report by Alice Woodard and seconded by Mary Gillespie.  Motion carried.

Board Policy Additions/Changes:  N/A

Library Board Officers: Motion made by Alice Woodard to appoint Terry Fusco as President, seconded by Mary Gillespie. Motion carried.

Motion made by Terry Fusco and seconded by Mary Gillespie to appoint Lu Ann Morgan as Vice President. Motion carried.

Motion made by Terry Fusco and seconded by John Rasmussen to have Alice Woodard remain as Secretary.  Motion carried.

Other:  N/A

Discussion Items:

Strategic Plan: Terry discussed sales tax with local business owner who agrees that Shelby should have a local sales tax.  We will continue discussion with the Village Board members.

Other: Laura has 2 teams signed up for the Pinnacle Fun Run/Walk.  Polk County Historical Societies newspaper digitization project is nearing completion.

The school is planning to digitize all school annuals utilizing the discs the library had created of the annuals.

Building Plans: Laura suggested buying a new television for the new entryway.  Will wait and see how furniture arrangement looks and then possibly purchase a TV.  Will go ahead and order the kiosk computer.

Archive Collection: N/A

Executive Session: Terry Fusco made motion to go into Executive Session at 10:17 a.m. seconded by Mary Gillespie.  Motion to come out of Executive Session at 10:37 a.m. by Terry

Fusco and seconded by John Rasmussen. Motion carried.

Adjournment: Adjourned at 10:40 a.m.

Next meeting, Tuesday, August 8, 2017, 10:00 a.m.

Submitted by:  Alice Woodard

Library Board Secretary

June 13, 2017, 10 a.m., Shelby Community Library Board Meeting Minutes 

APPROVED

Meeting Called to Order by Terry Fusco at 10:00 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call (excused/unexcused:)  Present:  Terry Fusco, Alice Woodard, Mary Gillespie and Laura Alt.   LuAnn Morgan excused absence.  John Rasmussen unexcused absence.

Also Present: Chuck Reichwein

Approval of the Agenda:   Motion by Terry Fusco and seconded by Alice Woodard to approve the agenda with requested change by Laura Alt.   Motion carried.

Recognition of Visitors:  Chip Kay arrived and informed us that construction work would begin shortly in front of the library so entrance would be closed.

Reports:

Friends of the Library:  Friends of Library volunteers will handle the children’s activities at the  Farmer’s Market.  No leader at this time.  Several local businesses are sponsoring the Story Hour reading program which starts June 20th.

Budget::  N/A

Library Advisory:  N/A

Consent Agenda:  All approved except move Treasurer’s Report to Action items.

Motion to approve by Alice Woodard and seconded by Terry Fusco.

Approve Absence(s):  Motion to approve absence of LuAnn Morgan.  John Rasmussen : Unexcused absence  Motion carried..

Minutes:  May 9th meeting.

Claims: N/A

Director’s Report:  N/A

Action Items:

Treasurer’s Report:  Monies will be taken from Library reserve to pay for our portion of newspaper digitization.  Motion to approve by Alice Woodard and seconded by Terry Fusco.  Motion carried

Board Policy Additions/Changes:  N/A

Other:  The Foundation Board met and discussed payment of furniture etc.  It was suggested we use reserve monies to pay for furniture etc  and use Foundation monies to purchase computers etc.

Motion made by Mary Gillespie to handle renovation costs with reserve monies with any additional needs to come from Foundation monies.  Motion carried.

Discussion Items:

Strategic Plan:   Terry Fusco has sent information on sales tax to the village board.  Village wants to handle TIF first.

Other: N/A

Building Plans:  The front desk will remain as is when other changes made in library.  More discussion on placing storage cabinets in north hallway.  They would need to be slow burn furniture.

Archive Collection:  N/A

Executive Session: Motion to go into Executive Session by Terry Fusco and seconded by Mary Gillespie.  Entered into Executive Session at 11:05 a.m. to discuss Personnel issues.  Motion to come out of Executive Session at 11:32 a.m. by Terry Fusco, seconded by Alice Woodard.

Adjournment: Adjourned 11:40 a.m

Next-Meeting – -Tuesday, July 11, 10:00 a.m.

Submitted by:  Alice Woodard

Library Board Secretary

May 9, 2017, 10 a.m., Shelby Community Library Board Meeting Minutes

APPROVED

Meeting Called to Order by Lu Ann Morgan at 10:00 a.m.

Nebraska Open Meeting Act was posted at assembly.

Publication of Meeting was given in advance thereof by posting the required notice in three designated areas.

Roll call (excused/unexcused:)  Present:  Lu Ann Morgan, Terry Fusco, John Rasmussen, Mary Gillespie, Alice Woodard and Laura Alt.

Also Present: Chuck Reichwein

Approval of the Agenda:   Motion by Terry Fusco to move the Executive Session after the Consent Agenda.  Motion to approve the agenda, with the change, by Mary Gillespie, seconded by Terry Fusco.   Motion carried.

Recognition of Visitors:  None

Reports:

Friends of the Library:  Laura visited with several local women about volunteering with Friends of the Library.  Some have an interest in helping but none interested in being the leader at this time.  The Trustees continue to insist that a coordinator be found to allow them freedom to explore new ideas and to allow Laura to focus on her other responsibilities.

Farmer’s Market will run on Wednesday evenings from July 12th through August 9th.

Budget: N/A

Library Advisory: N/A

Consent Agenda:  Motion to approve items by Terry Fusco, seconded by Alice Woodard.  Motion carried.

Approve Absence(s):  N/A

Minutes:  April 18th and 25th.meetings.

Claims::  N/A

Treasurer’s Report:  N/A

Director’s ReportPolk County Library Association will meet at the Osceola Public Library at 9:00 a.m. Tuesday, June 6th..  Then we will meet with Polk County Commissioners at 10:00 a.m. at the courthouse.

Executive Session:  Entered into Executive Session at 10:16 a.m. and out of session at 11:20 a.m.

John Rasmussen left the meeting at 11:15 a.m.

Action Items:

Board Policy Additions/Changes:  N/A

Other:  Reviewed remodeling plans and motion made by Mary Gillespie and seconded by Alice Woodard, to proceed ordering more book shelves and end caps.  Motion carried.

Discussion Items:

Strategic Plan:   Work continues on goals to meet community needs.  The Village is circulating a survey to determine if the village can qualify for TIF.

Other:  The Polk County Historical Society has $20,000 toward the $30,000 newspaper digitization project. The library pledged $1,592.00 to this project and requested Laura to include it with the claims next month.

Trustees have 12 credits of the 20 required for certification by September 30, 2017.

Building Plans: N/A

Archive Collection:  N/A

Adjournment: Adjourned 12:20 p.m.   Next meeting Tuesday, June 13, 10:00 a.m.

Submitted by:  Alice Woodard

Library Board Secretary