June 8, 2017 Library Board Meeting

The Sutton Memorial Library Board met at 5:00 p.m. on June 8, 2017 for the June meeting in the library. President joyce Brown call the meeting to order and referred to the Open Meeting’s Act.  Present were: Librarian Shelly Reed and Board Members, Joyce Brown, Carol Hendricksen, Gertie Schmer, Harriet Maser, and Pam Overturf was absent.  Jeff Hofaker was also present.

The minutes of the previous meeting were read and approved.  The bills for the month of May were presented and approved.  The balance on hand in the Memorial Fund as of 5/31/17/ is $23,794.05

Shelly presented the circulation report for the month of May as follows:  AF – 273 + 92 OD = 365, ANF – 39, E – 101, JF – 67, JNF – 5, COM – 217, PER – 14, AUB – 3, DVD – 208  Total Circulation = 1019, Visitors = 812

Old Business:  Shelly also reported that Bret Nunnenkamp  & Neil Ely presented a very interesting program regarding their two business’s, started as an FFA project and still continue to prosper.  Pam sent thank you notes to both young men.

Shelly will write an article for the July School Newsletter regarding the Study Table this fall.

New Business:  The Summer Reading Program will be June 26-3o with 3 different age groups for:  Preschool-Entering Kindergarten, 1st-3rd grades, and 4th-6th grades.  The times will be:  10:00 a.m.-10:45 a.m., 1:30 p.m.-2:15 p.m., and 2:30 p.m.-3:30 p.m.

Discussion was held regarding updating the entrance to the library and redecorating the lounge area of the library.  Estimates will be obtained.

Our next meeting will be July 5, 2017 @ 5 p.m.  Without further business, President Joyce Brown closed the meeting at 6:00 p.m.

Secretary Pro Temp

Shelly Reed

 

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May 4, 2017 Library Board Meetings

Sutton Memorial Library Board met at 5:00 p.m. on May 4, 2017 for the May meeting in the library,. President Joyce Brown called the meeting to order and referred to the Open Meeting’s Act.  Present were:  Librarian, Shelly Reed and Board members Joyce Brown, Carol Henricksen, Gertie Schmer, Pam Overturf, and Harriet Maser.  Jeff Hofaker was also present.

The minutes of the previous meeting were read and approved.  The bills for the month of April were presented and approved.  The Balance on hand in the Memorial Fund as 4/30/2017 is $23, 743.85.

Shelly presented the circulation report for the month of April as follows AF – 261 + 125 OD = 386, ANF – 34, JF – 91, E – 74, JNF . 3, COM – 178, PER – 34, AUB – 5, DVD – 171.  Total circulation = 976, Visitors = 635.

Old Business:  Shelly also reported that the Start Up and Expanding Business was held on April 27th with 9 people attending. Jeff Hofaker presented a very informative program.

The Mom’s Coffee continues with 16 present the last time;  they are enjoying this gathering.

New Business:  The Study Table this fall has 8 people to help with the students.  The following have committed:  Keith Henricksen, Del & Pam Stahl, Mark Metcalf, Cal Stuhmer, Fred Matteson, Shelly, Reed, and Don Russell.

Brett Nunnenkamp & Neil Ely will present a program on May 22nd at 7 p.m.  Both in FFA in high school came up with business plans and fulfilled them and continue to operate their businesses today.  Pam Overturf will help and Friends will provide cookies.

The Summer Reading Program will be June 26-30 with 3 different sessions for: Preschool- Entering Kindergarten – 10a.m. t0 10:45 a.am.;  Entering 1st Grade – 3rd Grade – 1:30 p.m. – 2:15 p.m.; 2:30 – 3:3o p.m. for the 4th grade to 6th grade.

Prizes for coming every day of the week will include a choice of an insulated lunch box or a T-shirt.

There will also be a reading contest for those students who can read 500, 1,000, or 1,500 minutes before July 29th.

Friends of the Library will provide refreshments.

Our next meeting will be June 8, 2017 @ 5 p.m.  Without further business, President Joyce Brown closed the meeting at 6:00 p.m.

Secretary, Pam Overturf

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March 2, 2017 Library Board Minutes

Sutton Memorial Library Board met at 5:30 p.m. on March 2, 2017 for the March meeting in the library. President Joyce Brown called the meeting to order and referred to the Open Meeting’s Act.  Present were Librarian, Shelly Reed, and Board members, Joyce Brown, Carol Henricksen, Gertie Schmer, Harriet Maser, and Pam Overturf.

The minutes of the previous meeting were read and approved.  The bills for the month of February were presented and approved.

Shelly presented the circulation report for the month of February , as follows: AF – 207+ 100 OD = 306, ANF – 21, E – 90, JF – 5-, JNF – 6, COM – 119, PER – 15, AUB – 3, DVD – 127.  Total Circulation = 737, Visitors  = 616.

Shelly also reported that more people are using the library to make copies and to use the fax machine.

Old Business: We continued to discuss implementation of the Strategic Plan.

New Business:  Strategic Plan as of today:

  1. March 7th @ 3:45 p.m. a movie matinee,” Secret Lives of Pets”, Lisa Griess, Astra Bank will bring popcorn.  Bonnie Drudik, Marcia Leininger, Shelly & Carman will help.
  2. March 8th @ 8:45 a.m., Mom’s Coffee.  Harriet will help.
  3. March 29th & 5:30 p.m., a light supper meeting with USDA & SCEDD regarding home loans.
  4. April 11th @ 7 p.m., with coffee & cookies.  Jeff Hofaker will present a program on starting up & expanding businesses.
  5. May 22nd @ 7 p.m., Neil Ely & Brett Nunnenkamp will talk about their entrepreneur businesses, that they started as FFA projects, while in Sutton High School.
  6. During Sept, and Oct., On Monday and Wednesday afternoons from 4 p.m. to 5:30 p.m. planning to have Sutton Study Table to help students primarily with writing or math.
  7. Shelly also reminded the Board that she is going to be gone from March 21st to April 4th.
  8. Our next meeting will be April 6, 2017 @ 5 p.m.  Without further business, President J:oyce Brown closed the meeting at 6:30 p.m.          Secretary,  Pam Overturf
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February 2, 2017 Library Board Minutes

The Sutton Memorial Library Board met a 5:00 p.m. on February 2, 2017 for the February meeting in the library,  President Joyce Brown call the meeting to order and referred to the Open Meeting’s Act.  Present were:  Librarian, Shelly Reed and board members Joyce Brown, Carol Henricksen, Gertie Schmer, Harriet Maser.  Pam Overturf was absent.

The minutes of the previous meeting were read and approved.  The bills for the month of January were presented and approved.

Shelly presented the circulation report for the month of January, as follows:  AF-270 + 133 OD = 403, ANF – 37, E – 105, JF – 51, JNF – 14, COM – 120, PER – 15, AUB – 3, DVD – 138.  Total Circulation = 886, Visitors = 567.

Old Business:  We continued to discuss implementation of the Strategic Plan and finalization will be completed next month.

New Business:  Bonnie Drudik did organize a meeting for the Friends of the Library, and they have agreed to help with programs.

Shelly reported that she is going to be gone from March 21st to April 4th.

Our next meeting will be March2, 2017 @ 5 p.m.  Without further business, President Joyce Brown closed the meeting at 6:00 p.m.

Secretary Pro Temp, Carol Hendricksen

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January 5, 2017 Library Board Minutes

The Sutton Memorial Library Board met a 5:00 p.m. on January 5, 2017 for the January meeting in the library.  President Joyce Brown called the meeting to order and referred to the Open Meeting’s Act.  Present were:  Librarian Shelly Reed and board members, Joyce Brown, Carol Henricksen, Pam Overturf, Gertie Schmer, and Harriet Maser, and Bonnie Drudik and Shirley Alberts, representing Friends of the Library.

The minutes of the precious meeting were read and approved.  The bills for the month of December were presented and approved.

Shelly presented the circulation report for the month of December, as follow:  AF-341 = 150 OD + 491, ANF-23, E-119, J-60, JNF – 2, COM – 88, PER-36, AUB -5, DVD-142.  Total Circulation = 966, Visitors = 879.

Old Business:  Carol presented a quote from Printing MD for magnets.  It was decided to also get a quote from Clay County News.

New Business  Discussion was held regarding how the Friends of the Library can become an active organization again.  Bonnie Drudik will organize a meeting for the Friends of the Library.

Discussion was held regarding organization of completing the Strategic Plan, and this will continue to be reviewed and scheduling will be completed.

Our next meeting will be February 2, 2017 @ 5 p.m.  Without further business, President Joyce Brown closed the meeting at 6:00 p.m.

Secretary, Pam Overturf

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December 1, 2016 Library Board Minutes

The Sutton Memorial Library Board met a 5:00 p.m. on December 1, 2016 for the December meeting in the library.  President, Joyce Brown, called the meeting to order and referred to the Open Meeting’s Act.  Present were:  Librarian, Shelly Reed, and board members, Joyce Brown, Carol Henricksen, Pam Overturf, Gertie Schmer, and Harriet Maser, was absent.

The minutes of the precious meeting were read and approved.  The bills for the month of November were presented and approved.  The balance on hand in the Sutton Library Memorial Accounts is $23, 492.87, as of 11/30/2016.

Shelly presented the circulation report for the Month of November, as follows: AF-394, ANF-22, E-95, JF-60, JNF-11, COM-93, PER-19, AUB-0, DVD-154.  Total Circulation = 848, Visitors = 570.

Old Business:  The accreditation approval has been received from the Nebraska Library Commission.  Discussion was held regarding organization of completing the Strategic Plan.  This will be reviewed and Scheduling completed at the January, 2017 meeting.

The front handicap door has been installed on the library, and is a welcome addition.

Jeff visited with the Sutton Lumber regarding available parking on the East side of the library for patrons of the library, and they agreed to cooperate with keeping this space available for the library.

Still need to check on getting magnets made with the new library hours.

New Business:  Plans were finalized the book fair which will be held December 5-December – to coincide with the Parade of Lights, wherein the library will have Open House.  Friends ;of the Library were contacted by Shirley Alberts to help the library board during this timeframe, as well as assisting with the children constructing ornaments at the library will the Open House from 5-6p.m., however there was no one available.  Carol & Pam will be available to help and Pan will contact at least two other persons to work, and 3 FHA girls will also be helping.  Carol will purchase candy canes to be given to the children that evening.  Will need to borrow tables from the city to display books for the book fair.

A Christmas luncheon will be held a 11 a.m. $ the Legion for the friends of the library and the library board.  Carol will make reservations for this.

Our next meeting will be January 5, 2016.  Without further business, President Joyce Brown closed the meeting at 5:30 p.m.

Secretary, Pam Overturf

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November 3rd, 2016 Library Board Minutes

The Sutton Memorial Library Board met a 5:00 P.M. on November 3, 2016 for the November meeting in the library.  Vice President, Carol Henricksen, called the meeting to order and referred to the Open Meetings’s Act.  Present were:  Librarian, Shelly Reed, and Board members, Pam Overturf, Gertie Schmer, Harriet Maser, City Administrator, Jeff Hofaker, and Joyce Brown was absent.

The minutes of the precious meeting were read and approved.

The bills for the month of October were presented and approved.  The Balance on hand in the Sutton Library Memorial Account is $23,442.68, as of 10/30/2016.

Shelly presented the circulation report for the month of October, as follows:  AF-392, ANF-29, E-67, JF-59, JNF-21, Com-147.PER-13, AUB-0, DVD- 161. Total Circulation = 889, Visitors = 593.

Old Business: still waiting to hear for accreditation approval.  Discussion was held regarding organization of completing the Strategic Plan.  This will be reviewed and scheduling completed at the January, 2017 meeting.

Jeff reported that the front door had not been received yet.  Since this was not completed to coincide with budgeting for last fiscal year, Jeff will check on the status of this.

Also discussed available parking by the library for patrons of the library.

New Business:  The book fair will be held December 5-December 9 to coincide with the Parade of Lights, wherein the library will have open house from 5 -6P.M.Shirley Alberts will be asked to contact the Friends of the Library. Carol will purchase candy canes to be given to the children that evening.  Will need to borrow tables from the City to display books for the Book Fair.

A Christmas Luncheon will be held at 11 a.m. on Monday, December 5th @ the Legion for the Friends of the Library and the Library Board.  Carol will make reservations for this.

Pam sent a “Congratulations Card” to the Clay Center Library for their 100th birthday.

The Current hours for the Library:  1206 p.m. on Monday, Tuesday & Friday, 12-5 p.m. on Wednesday, 2-8 on Thursdays, and 9 a.m.-12p.m. on Saturday seems to be working well.  It was discussed & decided to order new magnets with these hours to be given to the patrons.

Our nest meeting will be December 1, 2016.  Without further business, Vice President Carol Henricksen closed the meeting a 5:30 p.m.

Secretary, Pam Overturf

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August 30, 2016 Minutes

The Sutton Memorial Library Board met a 5:00 P.M. on August 31, 2016 for the August meeting in the library.  President Joyce Brown called the meeting to order and referred to the Open Meeting Act.  Present were:  Librarian, Shelly Reed, and Board members, Joyce Brown, Pam Overturf, Gertie Schmer, Carol Hendricksen, and Harriet Maser was absent.

The minutes of the previous meeting were read and approved.

Shelly was unable to present the circulation report for the month of August, as the month was not completed.

Old Business:  Shelly reported that the Strategic Plan had been submitted, reviewed, and critiqued.  Discussion was held regarding this matter and possible solutions were expressed.  It was agreed that Shelly will update the Strategic Plan and resubmit for consideration of the same by the Nebraska Library Commission.

New Business:  Shelly Reed reported that the current schedule with Carmen Ulmer is satisfactory.

Our next meeting will be October 6. 2016.  Without further business, President Joyce Brown closed the meeting at 6:15 P.M.

Secretary,

Pam Overturf

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August 4, 2016 Library Board Meeting

The Sutton Memorial Library Board met at 5:00 p.m. on August 4, 2016 for the August meeting in the library.  President Joyce Brown called the meeting to order and referred to the Open Meeting’s Act.  Present were:  Librarian, Shelly Reed, and Board Members Joyce Brown, Pam Overturf, Gertie Schmer, Carol Ericksen, and Harriet Maser, and City Administrator, Jeff Hofaker.

The minutes of the previous meeting were read and approved.  The bills for the month of July were presented and approved.  The balance on hand in the Sutton Library Memorial Account is $23, 292.o9, as of 7.31.2016.

Shelly presented the circulation report for the month of June, and July as follows:  Total Circulation = 1404, Visitors = 873.  July statistics were:  Total Circulation: = 1190, Visitors = 563.

Old Business:  Jeff reported that the front door and carpet replacement will be replaced by the end of September.

Shelly reported that one of the ceiling fans was nor working.  She also discussed the time frame of usage of the computers.  Computer & Internet usage policy, adopted on 9/5/2013 stated that there will be a limit of 30 minutes usage, except for someone doing research, homework assignment or resting for college classes or employment.  This pol8icy was reviewed and will continue to be used.

Shelly also reported that the Strategic Plan had been submitted.

New Business:  Shelly reported that Veronica Ellis was no longer employed and Carman Ulmer had been hired, and she will be working Tuesday, Thursday, Friday, and alternate Saturdays; Shelly will continue to be the Head Librarian and will be working Monday and Wednesday, and alternate Saturdays.

Estimates will be obtained regarding doing the cosmetic updating to the Library to enable a decision to be made.

Jeff suggested that Lions Club members could be utilized to tell stories for a Library Children’s program.  He also suggested having youth possibly working in the library, and could use the grant funding for this.

Evaluation report for Shelly Reed, Head Librarian was completed by the Board.

Our next meeting will be September 1, 2016.  Without further business, President Joyce Brown closed the meeting a 6:15 P.M.

Secretary, Pam Overturf

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April 7th, 2016 Library Board Meeting

The Sutton Memorial Library Board met at 5:00 P.M. on April 7, 2016 in the library.  President Joyce Brown called the meeting to order and referred to the Open Meeting’s Act.  Present were:  Librarian, Shelly Reed, and Board Members, Joyce Brown, Pam Overturf, Gertie Schmer, Carol Hendricksen, Harriet Maser, and City Administrator, Jeff Hofaker.

The minutes of the previous meeting were read and approved. The bills for the month of March were presented and approved.  Judith Domeier gave a donation of $100 to the Friends of the Library.  A thank you is sent to Judi.

Shelly presented the circulation report for the month of March statistics as follows:  A.F. -436 (310 = O.D. 126), A.N.F. – 24, Children – 192, J.F. – 78, J.N.F. – 13, Computers – 171, Periodicals – 32, Audios – 1, DVDs – 144.  Total Circulation = 1091, Total Visitors=502.

Old Business: None

New Business:  Jeff and the Board discussed possible options that might be possible with hiring Librarians.

Budget will need to be completed and will be due in June this year.

We continued working on Strategic Plan/12 Steps:  The Board had a Dinner Work Session discussing “Community Needs” that can be accomplished by the Library to finalize the Strategic Plan.

Our next meeting will be May 5th @5 P.M.

Without further business, President Joyce Brown closed the meeting and work session at 7:15 P.M.

 

Secretary,

Pam Overturf

 

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